The Johns Hopkins School of Nursing (SON) is seeking an Administrative Coordinator to support the Associate Dean of Community Programs and Initiatives and COMPASS Center Manager. The team member will assist in optimizing its operations and contribute to community programs. This includes: Maintaining calendar and meeting logistics for the Associate Dean of Community Programs – including all travel and accommodation arrangements for the Associate Dean. Working with the COMPASS Center Manager to contribute to Center activities, communications and initiatives. Maintain and perform budgetary duties as well as track and organize associated tasks. Drafting and editing a variety of documents; supporting COMPASS community programs initiatives and high-level administrative functions; and other duties as assigned.
Community Program specific duties & responsibilities: 90%
Supports COMPASS Center activities, communications and initiatives working with COMPASS Center Manger
Manages and Reconciles Center Budgets
Monitors expenditures to ensure budget goals are maintained
Tracks student's work-study levels to determine the number of students that can be supported
Monitors expiration of federal work-study funding and examines the impact on the Community Center budget
Monitors contracts/partnerships with community partners
Administratively supports staff at all community sites (Wald Community Center, House of Ruth Maryland, Henderson Hopkins School, and other outreach activities).
Approves timesheets on a weekly, bi-weekly, or monthly basis.
Composes and edits documents and correspondence.
Maintains calendar and meeting logistics for Associate Dean of Community Programs. Makes all travel and accommodation arrangements for the Associate Dean.
Participates in institutional, departmental and community meetings as ongoing professional development and to remain informed about current trends.
Attends meetings to record and disseminate decisions and action points.
Gathers data and performs basic data analysis in order to assist with the preparation of reports, and assist in development of annual reports.
Understands and ensures compliance with School of Nursing and JHU policies and procedures.
Assists Center Manager with editing of all published departmental text in the school's website and intranet. Contributes to Center communications.
Creates and maintains various files including maintenance of file maps for Share Drive, etc.
Maintains office supplies/equipment as necessary.
Assists in management of COMPASS special events.
Other duties as assigned.
Business Office Support & Responsibilities 10%
Works under the direction of the Director of Contracts and External Relations to:
Upload contracts in One Drive into the Concord Management System
Prepare monthly reports on: what is coming due for MOUs and vendor agreements
Assist with new vendor background due diligence (will train)
Assist with placing vendor agreements on Purchasing Portal (will train)
Minimum Qualifications (Mandatory):
High school diploma/GED.
Three (3) years of related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Excellent writing and verbal communication skills.
Ability to identify and analyze a variety of issues and problems, make recommendations, and/or take action to resolve them.
Demonstrated ability to work independently - communicate work status, manage and communicate around multiple priorities, exercise discretion and mature judgment, negotiate/communicate around competing/conflicting priorities.
Works well under pressure and meets deadlines.
Should be self-starter, creative and imaginative.
Ability to work independently with authority and minimal supervision.
Ability to maintain confidences and discreet, tactful and professional behavior at all times.
Familiar with virtual meeting technologies, comfortable with regular formal and informal work communication – knows when to reach out for or receive process/project clarifications.
Ability to develop and maintain sound professional relationships among leaders and peers from around JHSON and the world.
Excellent Organizational Skills
Classified Title: Administrative Coordinator Working Title: Compass Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Employee group: Full Time Schedule: Monday - Friday Exempt Status: Non-Exempt Location: 06-MD:School of Nursing Department name: 60003226-Community Programs Personnel area: School of Nursing
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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