We are seeking an Assistant Administrator who manages the financial and budgeting activities for the Department of Surgery. The position reports directly to the Administrator for the Department with a dotted line reporting to the Director of Finance to ensure efficient and coordinated functioning of the Department. This job encompasses the management of a large and complex divisional structure encompassing finances, human resources, program/business development, and other fiscal and administrative operations of the department.
Specific Duties & Responsibilities:
Partners with Administrator on with strategic financial planning and makes recommendations on department growth and development. Serves as a point of direct contact for CPA, SOM and JHM leadership in all financial and budgetary concerns.
Manage all financial lines of business (clinical, gift, endowment, etc.) whose total revenues are in excess of $115 million dollars. Monitor for profitability and complexity. Work in partnership with RMS to manage the research budget.
Oversees the daily operation of the department's financial and accounting operation. Supervises a team of accounting, finance and payroll staff. Supervisory responsibilities include developing job descriptions, interviewing, hiring, training, motivating, evaluating, and initiating disciplinary action as needed, according to HR policies and procedures. Work closely with SOM Human Resources for appropriate grading and salaries of staff.
Develop and maintain various computerized management systems with spreadsheets and databases to assist with this process.
Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for Departmental Chair & Administrator.
Review monthly account and/or business plan activity, correct errors, and inform the Department Chair, faculty, Director of Finance and Administrator of any problems or discrepancies.
Provide, review, and analyze the clinical practice finances of the department.
Oversee development of monthly and quarterly reporting, faculty profit and loss statements, financial reporting for all affiliated hospitals and programs.
Develop strategies with the Department Chair and faculty for establishing and utilizing discretionary funds for the preservation of the Department's teaching, research, and patient care.
Oversee development of departmental fiscal operating budget for submission to the School of Medicine.
Design and produce other special reports as requested by Chair, Administrator, Director and other faculty members.
Reviews accounts and cost centers regularly, eliminates unneeded accounts, establishes new accounts as necessary.
Oversee development of dashboards for department activity. Develops complex financial reports for forecasting, trending, and results analysis.
Partner with DOF to support implementation of complex financial systems and processes. Oversee the maintenance and enhancement of budget monitoring systems.
Reviews and approves final capital expenditures proposals, profit plans, operating records, and financial statements.
Ensures efficient management of departmental/divisional control salary, default accounts, and effort reporting. Collaborates with faculty to ensure resolution of funding shortfalls.
Oversees staff who monitor payroll expense distribution, e-form completion, ensuring adherence to university and federal guidelines. Collaborates with appropriate internal and external administrative offices to ensure that required policies and procedures are followed.
Program Planning and Development: Develop detailed business plans for new and existing clinical and research programs to include market demand assessment, capital needs, facilities, divisional strengths and weaknesses, operational requirements, and implementation plans.
Formulate tactical business plans in conjunction administrative leaders and other affiliated institutions.
Make recommendations to Chair, Administrator, and Director of Finance in the form of decision options.
Outline existing opportunities to improve space utilization and define needs and justification for additional space to the SOM, and JHH.
Provide departmental information as requested by School, Hospital, or other external entities as requested and appropriate.
Perform other duties as required.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Accounting, Finance, Business, or related field. CPA or Master's Degree preferred.
Minimum seven years progressively responsible professional level administrative management/leadership and financial experience related to monetary or non-monetary resources required.
Master's Degree in a related field may substitute for some of the required experience, to the extent permitted by the JHU equivalency formula.*
Demonstrated experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting required.
Expert skills in all Microsoft Office applications required
Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Ability to supervise, lead and train financial staff.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work long periods of time without direction.
Ability to prioritize own work and work of staff as needed.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Very strong organizational skills, analytical and problem solving abilities, and attention to detail.
Ability to maintain confidentiality. Strong interpersonal and communication skills, both oral and written.
Ability to effectively interact with all level of University and Hospital employees.
Classified Title: Assistant Administrator - Clinical Role/Level/Range: ATP/04/PF Starting Salary Range: $81,470 - $111,990 annually (commensurate with experience) Employee group: Full Time Schedule: M-F 8 - 5 pm Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Sur Finance East Baltimore Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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