We are seeking a Grants & Contracts Analyst who will coordinate all activities related to the pre-award and post-award grants and contracts activities for the Johns Hopkins Health System Program within the Department of International Health. This role will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, payroll, student hiring, management, effort, subaward, service contract set up, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex.
While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. The Grants & Contracts Analyst will make significant decisions that impact the financial status of the unit/department on a regular and continuous basis. Typically this position operates where there is significant budget and financial work in the area to require other staff, e.g. analysts, managers and administrators in budget and finance analysis and planning.
Specific Duties & Responsibilities:
Perform financial analysis to assist management in establishing financial goals and objectives.
Perform financial and accounting activities in support of various functions, e.g., budgeting, auditing, financial planning, taxes and consolidation.
Extract financial data from various accounting and information systems to perform basic to moderately complex statistical, cost and financial analysis of financial reports and data, and prepares reports for management.
Typically located in central administrative office for departments and/or schools.
Interpret data to evaluate and determine past financial performance and/or making financial projections for management who must make overall business decisions.
Provide interpretation of accounts, methods and records for management.
Conduct studies of cost and financial results of business activities; recommend adjustments and other cost improvement measures.
Review costs and perform cost benefit analysis for projects and/or programs.
Produce financial reports for forecasting, trending, and results analysis. Provide reports, findings, and recommendations to management. Assist with preparation of special studies, reports, analyses and recommendations.
Recommend budget adjustments and other cost improvement measures. Use appropriate cost rates, such as indirect and benefit rates for proposed budgets.
Use financial systems, structures, and controls for a variety of processes that provide tracking, validation, billing, payment and debt reporting. Recommend quality control and process improvements with regard to overall business process.
Recommend rate/fee structures by analyzing various factors, i.e., current charges, expenditures, demands and competitiveness for products and services, and economic environment.
Review and assist with analysis of capital expenditures proposals, profit plans, operating records and financial statements.
Monitor departmental/divisional control salary, default accounts, and effort reporting. Monitor, identify, and communicate over expenditures to faculty and administrative staff. Make recommendations for resolving funding shortfalls.
Oversee simple to moderately complex budget accounts once award(s) has been granted or contract(s) signed. Monitor expenditure of funds, ensuring that funds are expended according to sponsoring organization's stipulations.
Oversee the receipt of payments from sponsors. May participate in the development of payment schedules.
Keep abreast of laws and regulations that impact up-to-date compliance.
Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies.
Review and analyze a variety of financial transactions including, general funds, federal and private grants and contracts, and gift and discretionary accounts.
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting, or other related field.
Two years of administrative/budget/financial/accounting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Strong knowledge of MS Office, CATS, SAP, COEUS and HR shared services system preferred.
Ability to handle multiple tasks simultaneously and meet various concurrent deadlines in a fast-paced environment.
Strong knowledge organizational, interpersonal, and communication (oral and written) skills.
Strong analytical and problem solving skills required and attention to detail.
Proven ability to work independently and function constructively as part of a team.
Ability to maintain confidentiality.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required.
Ability to work for periods of time without immediate direction required.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience) Employee group: Full Time Schedule: Monday through Friday Exempt Status: Exempt Location: School of Public Health Department name: Health Systems Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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