HR Business Services is seeking an I-9 Compliance Coordinator - Casual who completes I-9s for newly hired faculty, staff and students of the Johns Hopkins University. This role processes new I-9s and reverification of employment eligibility for non-US nationals in accordance with federal regulations. Monitors data within the Electronic I-9/E-Verify system. Responsible for E-Verify case resolution to ensure compliance. Notifies employees and departments of E-Verify tentative non-confirmation results. Meets with employee and provides assistance with resolving non-confirmation results.
The complexity of this position and the level of interaction with internal and external contacts make it is imperative that this candidate project professionalism, sensitivity and generate credibility. The candidate must have a genuine desire to serve and work with a diverse population of different cultures, and demonstrate patience and dedication to meet their needs. The decisions and actions of this position will have a direct effect on the validity and veracity of data reported to the Department of State and USCIS. Processing I-9s and employment related information affects every part of our organization.
Specific Duties & Responsibilities:
Functions as primary I-9 preparer for newly hired students, faculty and staff of Johns Hopkins University. Candidate will be responsible for monitoring and managing transactions in E-Verify and will serve as primary point of contact for resolving I-9 and E-verify issues.
Serves as I-9 floater during peak hire seasons which will require the staff member to work at different locations during the workweek.
Verifies accuracy of payroll demographic data (name, ssn, dob, citizenship status, visa info) and that the individual presenting has been offered employment at Johns Hopkins University.
Processes all reverifications of employment for employees whose work authorization has been extended.
Provides assistance to employees to resolve E-verification issues.
Applies expertise to perform follow-up and resolution for E-Verifications that return with Tentative Non-Confirmation (TNC) status, this requires assisting the faculty, staff or student in communicating with the DHS and/or SSA.
Assists faculty, staff, students and parents by clarifying, explaining and/or interpreting University policies, government regulations related to employment eligibility.
Works closely with the Payroll and Tax offices to facilitate the timely removal of I-9 paycheck holds for citizens, non-residents and LPRs.
Processes manual I-9s for remote hires who are not close to an I-9 Anywhere Partner location.
Process SSN updates for employees hired in SSN applied for status.
Staffs departmental phone lines and answers I-9 related questions as necessary.
Interprets and enforces internal policies and federal regulations to ensure compliance.
Monitors and runs reports as needed to monitor I9 compliance.
Must be able to work overtime during peak seasons.
Assists with other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED required.
Three (3) to five (5) years administrative/academic related experience.
Additional education may substitute for experience in accordance to the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor's Degree; SAP/ERP experience, I-9 processing knowledge and experience.
Special Knowledge, Skills & Abilities:
Must problem solve independently on a daily basis.
Sound and consistent judgment is essential to comply with I-9 regulations and resolve E-verify cases
Ability to effectively use problem solving skills used when faced with technical problems and systems issues and/or evaluating visa documents for authenticity and validity.
Must possess exceptional attention to detail and deadlines.
Must possess excellent and mature interpersonal skills to deal with a group of diverse clients from different countries, backgrounds, socioeconomic status, educational background, etc.
Must be an outstanding team player as the pressure of the peak season is extreme.
Must remain calm and focused under stressful situations.
Must be able to adapt to an extremely dynamic work environment as priorities change throughout the academic year.
Must be able to anticipate change as well as adapt professionally.
Must have continually develop interpersonal skills and professional development is expected.
Must possess exceptional interpersonal and customer service skills.
Must be able to represent the organization positively at all times.
Classified Title: I-9 Compliance Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: Commensurate with experience Employee group: Casual / On Call Schedule: M-F, 8:00 am - 4:30 pm Exempt Status: Non-Exempt Location: Eastern High Campus Department name: HR Business Services Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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