We are seeking an Assistant Administrator - Clinical who manages the financial activities for sponsored programs, pre-award and post-award, that total $30 million annually, within the Department of Radiology. This role will manage financial activities involving general funds, grants, contracts, clinical trials, and related accounts. Performs comprehensive analysis and projections relating to business or research trends to improve department's operational and financial effectiveness. Partnering with the Department's Administrator, the Assistant Administrator will work to manage the overall financial management of sponsored programs.
Assists in grant financial planning and cost analysis. Analyzes complex financial data to ensure efficient use of resources. Ensures compliance with university and/or agency regulations and restrictions. This position will directly supervise Grants and Contracts Specialists but may assist with indirectly supervising Grants and Contracts Financial Analysts and Sr. Grants and Contracts Financial Analysts. This position works closely with the Director of Finance and Financial Manager (non-sponsored) in the Department of Radiology.
Specific Duties & Responsibilities:
Assist divisions and departmental leadership with strategic planning.
Takes an active role in the development of the fiscal year sponsored annual operating budget for submission to the Deans Office.
Oversee the financial management of over 350 sponsored accounts in Radiology. Oversee processes for management of all budget accounts once awards have been granted. Provide oversight for expenditure of funds, ensuring that funds are expended according to sponsoring organization's stipulations.
Manages Effort Reporting for the department.
Pre-Award: Ensures compliance with university and/or agency regulations and restrictions. Overall the department submits 275 grant/contract applications per year totaling $250 million
Train Financial Analysts on Post-Award Management.
Supervise the Grants and Contracts team.
Liaison with external administrative offices including, but not limited to Sponsored Projects Shared Services, Accounts Receivable, Billings, Accounts Payable, etc. to ensure that required policies and procedures are followed. Provide instruction and answer questions relating to procedures and serve as liaison between administrative offices and the unit area.
Develop financial reports to aid in sponsored projects financial administration.
In collaboration with leadership and research teams, oversee the administrative and financial development of the Strategic program planning.
Collaborate with Department Finance teams in business planning and business accountability programs.
Collaborate with Department leadership to evaluate faculty compensation plans with respect to the department.
Train, supervise, and develop Grants and Contracts Financial Analysts on Post-Award Management.
Train, supervise, and develop Grants and Contracts Specialists who are responsible for account reconciliation.
Provide guidance to analysts, division managers, and faculty regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as, other administrative rules, cost principles.
Develop resources and procedures to support the preparation of research grant and contract applications.
Work with and resolve any issues from faculty on any sponsored/research issues for either pre or post award.
Lead monthly deep dive sponsored post-award meetings with analysts on reviewing each account and assiting with on-going issues.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Business, Finance, Accounting, or other related field.
Seven (7) years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including two (2) years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources).
Master's Degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Advanced Degree preferred.
Supervisory experience strongly preferred.
Classified Title: Assistant Administrator - Clinical Role/Level/Range: ATP/04/PF Starting Salary Range: $81,470 - $111,990 annually (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30-5:00 Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Rad General Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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