We are seeking a Medical Training and Scheduling Coordinator who provides high-level administrative support and must be able to work independently to schedule the timing of resident primary care clinics and coordinate electives for the internal medicine housestaff. Uses in-depth knowledge to anticipate, organize, and support the activities of these medical educational programs. Will work additionally on overseeing resident moonlighting. This position will also work with the Residency Program Director and Residency Program Manager to support other administrative efforts and special projects as needed.
Specific Duties & Responsibilities:
Coordinate with all subspecialty divisions to assess capacity for resident involvement.
Coordinate with subspecialty divisions to schedule resident rotations
Actively monitor and adjust rotations for faculty time away or meetings
Continuity Clinic Scheduling:
Assign resident continuity clinic sessions for all housestaff at JHOC and EBMC sites. Needs sophisticated knowledge of Excel or other organizational platform to:
Map specific half-days of clinic according to their individual elective assignment
Assign clinic-support residents at each site
Assign administrative time for each resident
Maintain a running count of the number of clinic-support assignments, elective, continuity clinic, administrative time per 2-week block and per year to ensure balance between residents.
Adjust for post-call, jeopardy and urban health resident requirements
Adjust schedule as needed based on inpatient changes or other personnel shifts.
Assign on-call after-hours resident schedule, balancing between residents
Ambulatory Teaching Coordinating:
Assign teaching half days, balancing between residents
Monitor PEAC usage and send reminders
Assign Presence 5 groups and coordinate scheduling
Coordinate clinical coaches joining clinic
Monitor Epic inbaskets and note completion.
Alert leadership about non-adherence to standards.
Administrative management of moonlighting schedules and coordination of reimbursements.
Provide high-level administrative support to Director of the Osler Medical Residency Program and Associate Vice Chair for Education. Manage projects as assigned by the Residency Program team.
This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED required. Bachelor's Degree preferred.
Requires a minimum of three years of administrative experience.
Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.*
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills & Abilities:
The appropriate candidate for this position will perform duties of a sensitive and confidential nature.
A caring, welcoming, and empathetic attitude is a must.
This position requires a lot of independent thinking and creative problem solving.
Strong communication, organizational, and computer skills required.
The appropriate candidate must be detail-oriented and demonstrate the ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
The candidate must the have ability to build professional relationships with faculty, residents, and staff within the division, department, and university.
Classified Title: Medical Training Coordinator Working Title: Medical Training and Scheduling Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience) Employee group: Full Time Schedule: M-F; 8:30AM - 5:00PM Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM DOM Education and Housestaff Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.