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Environmental and Occupational Health has an outstanding opportunity for Manager -Environmental Health Laboratory. The University of Washington School of Public Health Department of Environmental & Occupational Health Sciences (DEOHS) is dedicated to creating sustainable communities where everyone has access to clean air, clean water, safe food and safe workplaces. As part of the top-ranked UW School of Public Health, DEOHS educates tomorrow’s health and safety leaders and reaches today’s workforce with sustainable health solutions through our public service, innovative research and cross-disciplinary partnerships. We are seeking a full-time Environmental Health Laboratory Manager (Payroll Title: Program Operations Specialist, Grade 7) to join our Environmental Health Laboratory.
DEOHS Environmental Health Laboratory (EHL) reflects the DEOHS commitment to serving the ongoing and evolving needs of occupational health and safety businesses, workers, and researchers. The DEOHS EHL provides analytical and consulting services to employers and labor through support to industrial hygiene and occupational medicine professionals in Washington state with expertise in chemical hazard identification, monitoring, and analysis. EHL supports the training of industrial hygiene and occupational medicine professionals in chemical hazard assessment and conducts research and development of new analytical and sampling methodologies for workplace monitoring.
The full-time EHL Laboratory Manager reports to the EH Laboratory Director and works with Laboratory team (four staff scientists) and multiple UW and external clients through EH Lab, service track, and the Trace Organics Analysis Center (TOAC), research track. The EH Lab service track provides high quality industrial hygiene services and sample analysis for the benefit of workers and employers in Washington State. The core state funding is approximately $825K per biennium. Research track funding is provided through multiple resources including a large self-sustaining cost center, federal and state funds, and sub-contracts. The EH Laboratory is housed in an academic department with undergraduate and graduate degree offerings. The academic training often incorporates hands-on laboratory training and the EH Laboratory provides many opportunities for students to gain experience with benchwork and use of complex equipment.
Working under the supervision of the EHL Director, the EHL Laboratory Manager will perform the following specific duties:
Manage the TOAC finances to monitor of expenses and rate analysis. Collaborate with Director to analyze Environmental Health Laboratory finances (TOAC cost center, state service funds) to generate cost center reports submitted to the School and central campus. Represent the TOAC cost center regarding questions and further information about the rate proposals, analyses, and billing. Conduct the TOAC accounting overseeing labor charges, equipment and supply use, as well as projections based on the TOAC’s use schedule.
Analyze the project costs and billable hours and expenses, internal cost center staff timesheet distributions, and, using this information, write and submit the quarterly reports to the Department, School, and UW Management Accounting and Analysis.
Serve as the point person for fiscal and administrative compliance aspects of the cost center which processes requests for numerous researchers across the UW, as well as external clients predominantly from Washington, but also national and international institutions.
Manage the state budget appropriation to the EHL Laboratory which is approximately $1M per biennium. Work with the department Administrator and Assistant Administrator regarding budget requests, set-up, quarterly projections and the final biennium close out. Responsible for all projections, complex analyses which integrates laboratory, equipment, personnel, and service contracts.
Coordinate the procurement needs and accreditation costs of the EH Laboratory including establishing, monitoring and managing multiple service contracts for various laboratory and equipment needs. Conduct vendor supply analyses to assess financial impact on the EH Laboratory, cost center rates, and service budget spending rate.
Track expenditures on the revenue streams to assure compliance, accurate billing and payments while following up on errors. Work closely with established network at the UW regarding the financial management of the EH Laboratory and provide expertise and guidance to others regarding management of cost center. Work with the EH Laboratory Director to analyze staff salaries and the balance of tasks between the cost center and the state funding appropriation. In-put the costing allocations in Workday on a monthly basis and generate reports in Workday as needed.
May provide grant pre- and post- activities including development of budgets and projects, generation of supporting information.
Manage multiple operational elements of the EHL and Roosevelt shared labs including oversight of the facility needs and requests for access. Communicate complex laboratory, safety, and other information to UW facility professionals and monitor the status of the facility renovations. Coordinate with EH&S and the EHL Director to complete Chemical Hygiene Officer tasks as needed.
Oversee the accuracy of laboratory sample tracking data and participate in the development of automated systems to improve work flow and accuracy. Oversee equipment insurance needs and payments as well as equipment inventory up-dates. Conduct quality control of the existing data sample registry as well as serving as a key staff member in the up-coming transfer to an automated system. Coordinate records retention efforts requiring an in-depth knowledge of state and university requirements. Partner with the Director and department Administrator on human resources issues including staff personnel actions, salary distributions, and related human resources topics.
Coordinate the re-accreditation efforts by the AIHA Laboratory Accreditation Programs, LLC by preparing required reports and summaries, coordinating site visits, monitoring expenses, and ensuring that the required facility and process improvements are met. Coordinate with Technical Manager to maintaining lab accreditation by receipt, processing, and reporting proficiency test samples.
Contribute to the development and implementation of strategic planning efforts. Participate in discussions, generate key information, and draft recommendations for review by the department Chair and other departmental leadership. Review financial solvency, outreach and marketing, and technological efficiencies with EH Laboratory leadership.
In FY 22 and 23, participate with department leadership to further efforts to implement the shared space and equipment framework. Help coordinate logistics of the committee charged to oversee further adoption of the framework.
Guide the implementation details of the UW Financial Transformation implementation efforts applied to the EHL operations as well as contribute recommendations and insights to the overall department adoption of FT.
Outreach and Marketing
Manage the EH Laboratory public-facing website coordinating up-dates with the EH Laboratory Director. Partner with the department’s Communication Team for site refreshers and conduct or oversee editing of content in Drupal. Future activities may include supporting efforts to conduct needs assessments with key current and potential EH Laboratory clients, government representatives, researchers associated with the TOAC center and others. Provide analyses and summaries of the information and integration into marketing campaigns and targeted outreach.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor's degree in Business, Accounting, Environmental Health, Chemistry, or related Discipline. Minimum two years of experience performing financial and procurement activities in a research setting involving laboratory activities. Proficient with spreadsheet and text programs (Microsoft Office, Google, other similar programs). Experience with implementation, and assessment and responsibility for diverse financial portfolio with ability to manage day-to-day needs as well as interpretation of broader monetary assessments. Proven administrative, financial, and problem-solving skills. Ability to work independently with a high degree of reliability, accuracy and productivity. Ability to interpret and communicate to others complex policies and procedures. Familiarity with laboratory safety compliance requirements.
Experience with UW systems (eProcurement, Financial Desktop, Invoice Receivables, Procard, Equipment Inventory, Records Management, etc). Familiarity with federal and state expenditure guidelines; experience working with multiple funding sources; knowledge of accounting principles and financial statements; understanding of cost allocation approaches, including overhead allocations and rate development. Familiarity with laboratory safety processes and procedures at the University of Washington.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.