The Department of International Health seeks a SeniorGrants & Contracts Analyst who will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements for assigned faculty in the Global Disease Epidemiology and Control and Social and Behavioral Interventions Divisions within the Department of International Health. Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, financial reporting, and close out. Develop financial reports for forecasting and result analysis and ensures compliance with university and/or agency regulations and restrictions.
Specific Duties & Responsibilities:
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Coordinate grant proposals, create and review budgets, budget justifications, and other required administrative documents.
Review budgets and related justification for appropriateness and completeness of content. Ensure that applicable indirect costs have been applied. Review involves accuracy of content and adherence to relevant guidelines.
Responsible for the timely preparation of proposal budget for Principal Investigator (PI) review.
Manage assigned grant submissions to ensure timeliness and accuracy. Provide instruction, preparation assistance and support related to grant application procedures.
Track proposals, contracts and other documentation through signature/approval process.
Serve as liaison between research units, central offices and funding agencies.
Coordinate the process of setting up awards after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
Compile working papers and approved budgets: ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.
Monitor receipt of payments from sponsors. May participate in the development of payment schedules.
Assist with preparation and submission of all progress reports and Financial Status Reports (FSRs).
Work with domestic and international sites in terms of compliance, subawards, invoicing, vendor payments, etc.
Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
Recommend and implement changes to ensure balanced accounts.
Analyze budget patterns, project expenditures, and develop financial reports for forecasting, trending, and results analysis.
Submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
Monitor and set up sub-recipients, assist in sub-recipient desk reviews and audits. Process sub invoices for payment.
Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps.
Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
Prepare non-payroll cost transfers to fix any erroneous charges as needed.
Submit EFORMs in SAP to allocate salary distributions for assigned faculty/support staff. Assist other staff with EFORMs as needed.
Meet regularly with faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
Notify Sr. Financial Manager and Program Director when salary shortfalls are expected.
Function as a liaison between the department and other university offices and departments.
Remain updated on changes in policy and sponsor's requirements.
Identify budget issues, provide alternative solutions, and resolve problems.
Use various software applications such as spreadsheets, relational databases, statistical packages and graphics packages to assemble, manipulate, and/or format data and/or reports.
As needed, assist in training other finance staff with financial processes, policies, and procedures.
Work independently with minimal supervision, manage administrative and financial activities for assigned faculty.
Perform other duties as required.
Minimum Qualifications (Mandatory):
Bachelor's Degree, preferably in Finance or Accounting.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Strong Microsoft Excel skills and programming.
Knowledge of GAAP, the FAR, Federal UG, and OMB Circular A-133 reporting and transactional requirements.
Knowledge of SAP.
Knowledge of Coeus.
Knowledge of NIH eRA Commons, Assist, Workspace.
Knowledge of budget preparation and grant submission process.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Timely and good communication skills using the spoken and written word.
Attention to detail and organization.
Classified Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F, 8:30-5:00 Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: Global Disease Epidemiology and Control Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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