Career Center

General summary/purpose:

Working collaboratively in the Division of Cardiology on the East Baltimore campus the Program Coordinator will coordinate the administrative and clinical operations of the Advanced Cardiology fellowship programs including but not limited to ACGME subspecialty programs: Clinical Cardiac Electrophysiology, Advanced Heart Failure, Adult Congenital Heart Disease, Interventional Cardiology and NON-ACGME subspecialty programs: Prevention, Structural, Interventional, Advanced Cardiovascular Disease and Advanced Echocardiography.

The main purpose of this position is to provide accurate timely and courteous service to current and prospective fellows, faculty, preceptors and other university personnel in the administration of fellowship training in the Division of Cardiology from recruitment to final certification.

Specific duties & responsibilities:

• Coordinate the planning preparation and execution of activities related to fellow recruitment and education for advanced clinical/research fellows.
• Work with the Program Director, core faculty and Chief Fellow to ensure smooth implementation and communication of fellow schedules, educational conferences, and training requirements and special programs.
• Update and maintain online program databases.
• Assists with credentialing clinical/research fellows from appointment paperwork to visa paperwork
• Assists with the recruitment and credentialing processing of fellows
• Composes and prepares routine outgoing correspondence for Program Director.
• Prepares and maintains confidential fellow files.
• Triages and responds to fellow concerns and refers inquiries to core faculty or to the advisor as appropriate those matters requiring specialized or a higher level of expertise/authority.
• Monitors and maintains files for fellows' rotation reports.
• Requests and monitors receipt of rotation evaluations.
• Updates and implements ACGME institutional and program policies as needed.
• Updates and maintains online databases (ACGME Fas-TrackNew Innovations etc.) with applicant, fellow, board exam results and alumni information.
• Monitors webmail sites and responds to requests from correspondents for information about programs.
• Manages ERAS database screening applicant files for completion and assigning them for review.
• Updates alumni files.
• Schedules lecture halls and conference rooms AV equipment and services for weekly conferences, special meetings, and lectures.
• Assists in planning of special events.
• Prepares slides, PowerPoint presentations and other visual materials for division reports and other presentations.
• Creates original correspondence in response to letters and emails.
• Processes invoices and travel reimbursements for fellows
• Reconciles monthly reports and resolves expenditure discrepancies.
• Assists with grant submissions: download online forms for proposals/grants, compile data and text, and complete other forms required for grant submissions.

• Bachelor's degree or some college.
• Previous residency program or other graduate-level training program experience.
• General skills in using computer applications such as SharePoint and other basic graphics packages.

Classified Title: Program Coordinator 
Role/Level/Range: ATO 40/E/03/OF  
Starting Salary Range: Commensurate with experience 
Employee group: Full Time 
Schedule: M-F 8:30am - 5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus  
Department name: SOM DOM Cardiology  
Personnel area: School of Medicine 

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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