Career Center

University of California Irvine

Executive Assistant


Updated: Aug 1, 2022
Location: Irvine-Campus
Job Type:
Department: Public Health Deans Admin

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Job Opening ID: 40304Reports To: Director of AdministrationWorking Title: Executive AssistantDepartment: Public Health Deans AdminBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007384Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: In July 2020, the Program in Public Health expanded from one department, Department of Population and Public Health, to include the Department of Epidemiology and Biostatistics, Department of Environmental and Occupational Health, and the Department of Health, Society and Behavior. The Program is currently transitioning to school status, and house a large undergraduate public health program, master's and doctoral degrees. Executive Assistant will be responsible for ensuring that administrative processes and office operations run smoothly in the school's Dean's office. This position will serve as the primary liaison between Dean's office and executive leadership, managing the Dean's complex schedule. Position will be responsible in demonstrating good judgment and managing sensitive and critical situations. Compensation Range: $53,500 - $78,600 Department Website: https://publichealth.uci.edu/ph/_home
Required: 8-10 yearsBachelor's degree in related area and / or equivalent experience / training.Ability to multi-task with demanding timeframes. Solid skills in problem identification. Familiarity with the organization's processes, protocols and procedures. Thorough knowledge of common organization-specific and other computer application programs. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Solid analytical / problem-solving skills. Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. Ability to use high-level discretion and maintain a high level of confidentiality. Preferred: Advising and counseling skills. Strong service orientation. Knowledge of federal regulations such as FERPA. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/10270302-executive-assistant





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