The Berman Institute of Bioethics is seeking an Academic Program Coordinator who will provide academic coordination, administrative assistance, and scholarly support to the Institute. This includes providing assistance to and support for the Director of Education Initiatives, Assistant Director of Science Programs, and the Harvey M. Meyerhoff Professor of Bioethics and Medicine. Requires strong organizational, analytical, and management skills, including project management, data analysis, and special projects as required. The Academic Program Coordinator will report to the Academic Program Administrator.
This hybrid position must be worked from within a commutable distance to Baltimore, MD.
This position does not offer sponsorship.
Specific Duties & Responsibilities:
Serve as the administrative point of contact for assigned faculty and fellowship programs.
Respnd to inquiries from prospective fellows
Communicate admissions decisions, maintain academic files, track trainees' progress in their respective programs
Monitor enrollment and anticipate problems
Collect, process, and transmit information to designated staff, fellows or external agencies or partners.
Assist with orientation preparations, guest speakers, and fellowship events. Maintain databases with application materials, admission statistics, and current fellow and alumni information.
Effectively communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of Berman Institute faculty and postdoctoral fellows.
Masters in Bioethics (MBE) Program
Support admissions committee members and communicate with candidates throughout the application process.
Respond to inquiries from students.
Submit scholarships via DGA as needed.
Assist with planning and execution of student orientation and graduation activities.
Assist with monitoring course schedules/deadlines and communication
Maintain gradebooks, syllabi, course pages on CoursePlus, and communicate with students and guest presenters on behalf of the course instructors.
Other activities supporting students and program as needed
Effectively communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of Berman Institute faculty and MBE students.
Manage calendars for assigned faculty, prioritizing multiple requests, and ensuring conflict-free meetings and appointments. Create and manage tickler files and follow up regularly on activities and tasks.
Submit reimbursement requests via Concur and order supplies for Shopping Cart. Submit check request via SAP.
Coordinate and execute routine meetings and special events; organize travel arrangements, catering, venue reservations, contracts, conference lines, A/V support, and other aspects as needed.
Prepare agendas and meeting materials for distribution. Attend meetings and record minutes. Compile decisions and action plans discussed in meetings and ensure the appropriate follow-up is conducted.
Draft letters and memoranda, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.
Manage assigned projects through to completion.
Provide support for academic and policy-oriented inquiries.
Assist in preparation of grant applications/renewals in conjunction with faculty members and research staff.
Maintain and update as necessary CVs, current and pending support, and biosketch documents for NIH and NSF awards.
Produce reports and documents utilizing Word, Excel, Power Point, Access, and other software.
Proofread and edit confidential and sensitive information, and prepare official documents for signature.
Analyze existing systems for improvement, design and maintain administrative filing systems to include: filing, retrieval, storage, coding, updating, and destructions.
Provide support and or manage special programs, scholarly initiatives or projects as assigned.
Perform other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED.
Three years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience; up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor's Degree preferred.
Special Knowledge, Skills & Abilities:
Possess excellent computer literacy, word processing, and spreadsheet skills with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Acrobat, RefWorks, library and online research to include online journal databases, with the ability to quickly learn new software is required.
Demonstrated attention to detail is vital as the incumbent will be required to work with a high degree of accuracy to independently complete tasks, resolve administrative issues, edit written submissions, prioritize and manage various projects with concurrent deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
Highly motivated self-starter with excellent organizational skills.
Able to utilize discretion and diplomacy when working with sensitive and privileged subject matter, maintain confidentiality, and exercise good judgement.
Adept in effectively communicating through excellent oral and written skills to a wide range of constituents internally and externally.
Ability to work efficiently and professionally as a collaborative team member with BI faculty, staff, leadership, and external contacts.
Embrace the mission of the Berman Institute of Bioethics.
Classified Title: Academic Program Coordinator Working Title: Bermain Institute Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F 8:30AM-5:00PM Exempt Status: Non-Exempt Location: Hybrid/Berman Institute of Bioethics Department name: Bioethics Institute Personnel area: Academic and Business Centers
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.