The Center for American Indian Health (CAIH) is located administratively within International Health at the Johns Hopkins Bloomberg School of Public Health. The core activities housed at CAIH include research and service programs focused on reducing infectious diseases and behavioral and mental health problems, and promoting education and wellness.
We are seeking a Financial Manager who will work under the supervision of the Department of International Health's Administrator and the Center Director and will be responsible for the management of administrative staff functions of the Center for American Indian Health (CAIH) within the Dept. of International Health. Management includes fiscal/budget, administrative, human resources/staffing and facilities.
Reports to: Department Administrator
Specific Duties & Responsibilities:
Manage administrative and financial support. Supervise and train Center support staff.
Manage the financial activities (pre and post award) for faculty members.
Meet regularly with the Department Administrator to address issues/concerns.
Coordinate with human resources issues such as recruitment, employee relations, retention, and salary planning as impacted by budget constraints. Manage the processing of all payroll documents with the Department's Payroll and HR Office.
Manage the pre-award activities including the coordination and review of grant/contract proposals along with the management of pre-award data. Act as a point of contact with faculty and administrative staff for the planning and development of budgets for grant/contract packages to various federal, state, local, and private agencies/foundations. This includes providing instruction on protocol, regulations, and guidelines pertinent to the agency and the University. Provide on-going guidance and facilitation to faculty and staff by providing critical analysis of all grant and contract applications.
Manage the post-award financial activities for sponsored projects and non-sponsored (including gift, endowment, and discretionary) accounts.
Oversee the set-up of account appropriations, ensure that funds are expended in accordance with University and grant/contract guidelines, oversee the financial management of accounts (review monthly account reconciliation, provide financial information and advice to faculty on their accounts, answer questions relating to budget procedures), and the reporting/close-out process for grants and contracts. Also includes management of purchases, check requisitions, and invoice payments.
Responsible for the review and analysis of program awards/projects on a monthly basis to ensure accuracy of financial information and financial status.
Monitor expenditure levels against budgets and funding obligations.
Forecast future spending to prevent project over-expenditures.
Identify and communicate over-expenditures on accounts to faculty and department administrator.
Develop plans to resolve budget shortfall.
Extract and analyze financial data and relevant information and present results in complex financial reports.
Manage the preparation, negotiation, and implementation of sub-agreements, subcontracts, and consultant agreements with individuals and organizations.
Communicate with funding agencies/sponsors, BSPH departments & inter-departmental managers, federal agencies and other external organizations.
Provide guidance regarding interpretation of applicable contract and grant terms and conditions, as well as other administrative rules, cost principles, and regulations under OMB guidelines.
Help coordinate and manage financial operations for a large field site(s).
Ensure compliance with the Department, University, and external agency policies/procedures, established practices, and deadlines.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting, or other related field.
Five years progressively responsible related financial/accounting and financial management experience such as planning, directing, monitoring, organizing, and controlling the monetary resources of a department or unit.
Additional education (Master's Degree in related field) may substitute for some required experience, and additional related experience may substitute for some required education to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Possess well developed interpersonal skills, and strong organizational ability.
Self-motivated along with excellent oral and written communication skills.
Ability to multi-task.
Advanced working knowledge of Microsoft Office software.
Ability to pull, push, stand, reach, and bend in order to perform various administrative tasks including filing and lifting at least 5lbs.
Working knowledge of JHU financial systems (SAP) preferred.
Cross-cultural experience working with American Indians preferred.
Ability to travel as needed, including overnight trips for extended days, if needed.
Classified Title: Financial Manager Role/Level/Range: ATP/04/PE Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F, 8:30 am - 5pm Exempt Status: Exempt Location: School of Public Health Department name: Ctr for Amer IndnAlskn Nat Hlth CAIANH Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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