Please note: review of applications will begain after September 21, 2022.
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: The Bill Lane Center for the American West is dedicated to advancing scholarly and public understanding of the past, present, and future of western North America. The Center supports research, teaching, and reporting about western land and life in the United States, Canada, and Mexico.
The Center's vision of the West extends from San Francisco Bay to the fabled 100th Meridian, from western Canada to all of Mexico, and outward to the Pacific world. As a hub for research and expertise about the American West, we work with Stanford students, faculty, and outside partners to address challenges facing the region. One of our main objectives is to provide helpful tools, reporting, and research to leaders who make decisions that impact California and the American West. In addition to supporting sound policymaking, we also strive to showcase the art, history, and culture of the West to preserve and foster appreciation for the region's uniqueness. The Center's work is highly interdisciplinary and involves numerous partnerships both on and off-campus.
Position Summary: The Bill Lane Center for the American West is seeking an experienced professional to serve as its Events Program Manager. The Events Program Manager will work under general supervision of the Associate Director and will oversee the Center's portfolio.
The Center convenes regular events for academic and public audiences, both on campus and across the Western United States. These include our Rural West conference, State of the West symposia, ArtsWest program, Advisory Council meetings, book talks, and our annual Stanford-to-the-Sea hike.
Several of the Center's events and conferences occur off-campus either out-of-state, or potentially in Canada or Mexico.
Successful candidates must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that the person in this position exhibit the abilities to practice sound judgment and decision-making, effective written and oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to supporting educational programming - the ability to translate this information into operational successes will be critical.
This is a 100% FTE exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.) If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
In this role, you will:
Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.
Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
Oversee development of registration strategy and logistics.
Build and maintain relationships with internal and external partners.
Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations, and evaluate alternatives.
Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.
May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.
Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events.
Train and supervise junior event planners in proper execution and implementation of events.
May oversee support staff, students, and contingent event staff.
Specific duties include:
Plan and execute the Center's academic and public events and conferences, including our Rural West conference, State of the West symposia, ArtsWest program, and our annual Stanford-to-the-Sea hike
Act as project lead and key contact for events and conferences, with responsibility for logistics, program budgets, vendor selection and management, marketing and publicity, scheduling, and related administrative support for the faculty director.
Work in partnership with Lane Center team, other campus units, students, faculty, and external partners on events.
Manage creation of print and digital marketing and communication materials for the Center's events. Communicate through a variety of channels, including email, social media, and Stanford's events web page. Keep the events section of the website up to date.
Work with faculty director and associate director on development of, strategy for, and execution of enhanced event offerings, particularly for the Rural West and State of the West programs.
Provide logistical support to the education manager on student-related events, notably our two-week Sophomore College trip in September.
To be successful in this role, you will bring:
Education & Experience:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
Excellent project management skills, and the ability to manage complex timelines and multiple projects.
Ability to work both independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail-oriented.
Exceptional customer service skills with the ability to cultivate partnerships.
Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Certifications and Licenses:
Valid Non-Commercial Class California Driver's License.
In addition, preferred requirements include:
Interest in subject matter relating to issues facing the American West
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?