We are seeking a Grants and Contracts Analyst who will coordinate administrative and financial activities related to sponsored projects in the Division of Nuclear Medicine in the Department of Radiology and Radiological Science. This role will support 10-15 faculty and their post-doctoral fellows with a portfolio of sponsors from private foundations, federal agencies, and commercial entities (clinical trials). The Analyst will manage sponsored projects post-award functions that include, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex.
The Analyst will work independently with support from Principal Investigator (PI) and/or senior/management level, and grants and contract manager. May interact with research/administrative professionals outside of the university and abroad. They will report directly to the Grants and Contracts Manager for Sponsored Projects in Radiology.
Specific Duties & Responsibilities:
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied.
Ensure compliance in all other areas related to grant and contract management, including federal regulations, sponsoring organization guidelines, award terms and conditions, institutional, departmental, and divisional policies, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications on the financial status of current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental/divisional leadership. Coordinate the process of setting up awards after grant number is assigned, including reviewing the award, verifying award set-up, and ensuring personnel is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, and paying invoices. If an award includes a subrecipient, ensure paperwork is completed timely.
Coordinate the award and contract closeout process, including working with Research Compliance and Sponsored Projects Shared Services to ensure the Financial Status Reports (FSR) are completed accurately and timely.
Provides financial information to faculty by preparing monthly, quarterly, and fiscal year financial reports, and meeting with them to discuss their account activities.
Conduct complex award management activities for the entire sponsored projects team. This includes providing monthly master account reconciliation data for over 300 accounts within the Dept. of Radiology, identifying direct cost & undistributed budgets requiring attention, assist with non-payroll cost transfers.
Responsible for creating job aides and best practices for onboarding and continued team education, including how-to manuals and step-by-step video guides.
Create educational resources and PowerPoint presentations for Sponsored Projects staff meetings.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Business, Finance, or related field required.
Two (2) years of administrative/budgeting experience.
Additional education may substitute for required experience, e.g. MBA in business, finance, or related field.*
*JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Knowledge of accounting and budgeting theory and practices required.
General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
General knowledge and understanding of The Johns Hopkins University grant and financial management systems including SAP, SWiFT, Coeus, Payment Works, Service Now.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
General knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and submission systems including eRACommons and NIH ASSIST.
Must be able to lift 25 lbs.
Must be able to sit for long period of time, and must be able to climb at least 4 flights of stairs.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F 8:30-5:00 Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Rad Research Administration Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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