The Department of Neurosurgery is seeking a Research Program Coordinator to support a portfolio of clinical research studies in the Neurosurgery Clinical Trials Group. Under the supervision Clinical Trials Manager and the guidance of the Principal Investigator, the Research Program Coordinator will perform data collection in support of the investigators and collaborators in the research environment. The position will support participant recruitment, retention and data collection for patients seeking care in the Department of Neurosurgery at Johns Hopkins.
Specific Duties & Responsibilities:
The Research Program Coordinator will maintain a good working knowledge of all assigned protocols and reporting requirements, and record keeping (including maintaining the decision log to track changes to the implementation plan and/or performance metrics).
Maintain a good working knowledge of all assigned studies
Obtain and maintain certification of in Good Clinical Practice (GCP), Human Subjects Research (HSR), HIPAA, and patient assessments. Certification will be completed as part of the onboarding process.
Follow all study Institutional Review Board (IRB) approved protocols and procedures
Comply with all regulatory and institutional requirements related to clinical research. Maintain compliance with HIPAA and IRB regulations and guidelines.
Obtain informed consent from eligible patients.
Verify patient eligibility by comparing patient history with protocol requirements.
Maintain logs of patient screening, surveys and visits
Recruit and consent participants from the Johns Hopkins Health System and the surrounding community into on-going studies.
Develop data collection forms and set up research databases with REDCap and other database platforms.
Collect data via extraction from paper and electronic medical records.
Maintain and complete protocol specific patient records and Case Report Forms (CRF).
Maintain confidential records of required source documentation on each assigned research subject on protocol
Maintain specimen logs and coordinate laboratory specimen processing and handling with appropriate lab supervisors
Maintain filing system for electronic and paper-based research records for each participant enrolled in the clinical studies to ensure compliance with HIPAA and IRB regulations and guidelines.
Assist with basic data management tasks such as running queries on existing databases, organizing and editing data, conducting reliability checks.
Call participants with reminders of their appointments, post appointments to research calendars, and maintain logs of patient screening, surveys and visits, and compile mailings.
Prepare and organize data collection materials for participant visits, conducting the study visits, and collecting biological specimens. Compile test batteries, participant charts, and mailings
Administer standardized surveys and neurocognitive assessments to research participants or their proxies via phone, or during clinic visits.
Assist the radiologist with reviewing participant scans for data entry
Assist with submission of documents to the IRB
Other duties as assigned
Minimum Qualifications (Mandatory):
Bachelor's Degree required or some related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Computer skills and word-processing, spreadsheet and database knowledge.
Experience with data management and analysis.
Proficient in use of IBM and MAC computers; previous basic office experience ideal as the use of basic office machines (fax, phones, copier, etc).
Intermediate computer experience (knowledge of Microsoft Office is essential).
Special Knowledge, Skills & Abilities:
Must maintain current certification in all applicable JHU required training classes.
Uses various software applications, such as spreadsheets, word processing and relational databases.
Operates personal computer to access email, electronic calendars, and other basic office support software.
They must be flexible to shifting priorities and responsibilities in the program.
They need to have outstanding verbal and written communication, and the ability to interact well with collaborators, investigators, study subjects, and staff.
It is critical that this assistant be able to work both independently with modest direction and as part of a team.
Reliability, flexibility, professional manner, and organizational skills are essential.
They must have excellent attention to detail and record keeping.
They have to be able to problem solve, prioritize responsibilities, and manage several priorities at once.
Ability to sit for extended periods of time.
Ability to walk to multiple areas of campus.
Ability to lift research binders and push carts.
Classified Title: Research Program Coordinator Role/Level/Range: ACRO40/E/03/CD Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F; 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: School of Medicine Campus Department name: SOM Neuro Sur Vascular Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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