HPM is currently seeking a qualified person to work as a Budget Analyst within a team on pre-award and post-award Grants and Contracts activities, as well as assisting with the hiring and processing of Payroll. This position will provide support to the Grants and Contracts Manager and HPM faculty and staff. The Budget Analyst will act as a liaison for HR/Payroll with the BSPH Centralized HR/Payroll and support the finance team to coordinate and oversee budgeting activities and assist with managing financial activities for sponsored funds, general funds, gift/discretionary, and endowment funds. This position aids the Sr. Grants and Contracts Analysts and the Grants and Contracts Manager.
Specific Duties & Responsibilities:
HR/Payroll Administrator for Full Time Faculty, Staff & Students.
Provide support to faculty and supervisors/managers on hiring new staff, FWS students, and graduate/undergraduate students.
Generate all the Internal Service Requests (ISR) forms for faculty, staff, students and send to BHRS admin team for processing.
Maintain log sheet for ISRs in process.
Track all ISRs and ensure they are process in a timely manner.
Initiate an Off-Cycle Payment Requests as needed.
Maintain Personnel files.
Maintain knowledge of the University's HR Policies and Procedures and keep staff informed of any important changes or useful information in HR/Payroll
Provide a monthly list of new hires and termination to Grants and Contracts Manager and Sr. G&C Analysts.
Serve as the point of contact for all Payroll issues.
SAP Transaction Processing:
Initiate SAP transactions within all modules such online payment requests, shopping carts, etc.
Process online forms for independent contractor, and Payment Works.
Prepare invoices to send to Sponsor, and process A/R documents to post checks/payments received from Sponsors/Donors.
Process travel reimbursements for faculty, staff, and students.
Prepare payroll (e-forms) and non-payroll cost transfers.
Track documents from creation to payment and trouble shoot any problems that may occur.
Serve as point of contact for questions regarding transaction policy and procedure.
Ensure all expenses are allowable and allocable.
Maintains supporting documentation for all transactions.
Finance & Grant Administration:
Complete monthly verification and reconciliation of non-salary expenses. This includes, but is not limited to:
Matching receipts/invoices to statement.
Reconcile service center charges.
Note any outstanding items, and follow-up to ensure outstanding items are resolved.
Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts.
Assist the Sr GCA in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.
Identifies budget issues, provides alternative solution, and resolves problems with Sr. GCA and/or Grants and Contracts Manager.
Assist Sr. GCA on sub-award/sub-contract management. Initiate Purchase Order and review and process subaward payments.
Clearing commitments billed to award and clears any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.
Using SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries monthly to review accounts).
Assist at close out, complete final financial transactions and assist with completion of financial reporting.
Perform miscellaneous related duties as assigned.
Track and process payments for HPM instructors and students
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting, or related field.
1 year of related progressively responsible experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Knowledge of SAP and COEUS highly desirable.
Familiarity with University and Departmental Policies and Procedures.
Special Knowledge, Skills & Abilities:
Experience working with various office and financial software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook)
The ability to operate a computer, copier, fax, and calculator.
Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
Understanding and demonstrated use of financial reporting and account reconciliation.
Strong verbal and written communication skills; with the ability to communicate and work effectively with a broad cross-section of clients including: faculty, staff, students, and administration within the JHU as well as external contacts.
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
Ability to work with minimum direction and prioritize work to meet various concurrent deadlines.
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: M - F, 7.50 hrs/day Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Health Policy & Management -Academic Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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