The Department of Orthopedic Surgery is searching for an Administrative Coordinator who provides administrative support to the faculty of the orthopedic research group. Provides the day-to-day administrative and technical support to the Projects and Cores of the Center for Musculoskeletal Research ('Center') in the Department of Orthopaedic Surgery to ensure a smoothly functioning office; Exercises independent judgement in the resolution of administrative problems and prioritizes workload; Provides administrative support functions, including clerical support to Center faculty and staff, including appointments, correspondence, manuscripts, grant proposals, and filing; Implementation of university and departmental policies and procedures; Maintenance of flow of oral, written, and electronic communication that include, but may not be limited to, maintenance of communication logs, Center website and social media, and meeting and seminar advertising; Purchase and tracking of office and laboratory supplies; Works closely with RMS to provide entry level professional sponsored funds management supporting the Center faculty on pre-award and post-award functions that include, but may not be limited to proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, and closeout.
Specific Duties & Responsibilities
Provides day-to-day administrative and technical support to Center Projects and Cores.
Responsible for answering the telephone and providing information to callers.
Serves as key administrative contact for Center research program and external organizations.
Works with Center faculty in previewing federal grants, contracts & awards.
Prepares & distribute agendas, meeting minutes & reminders for meetings as well as attend & tape record meetings to document discussions.
Compose agendas, documents, correspondence, and memos on behalf of the faculty. Transcribe and/or type manuscripts, technical documents, table, graphs/charts, correspondence and notes, format and compile information for grants, protocols, presentations, reports, manuscripts, etc.
Assists in grant preparation, including NIH grant applications or other funding grants. Reviews, prepares and collects required documents.
Serves as the administrative liaison between Center faculty and JHU Research Management Services (RMS) team.
Assists with pre- and post-award support responsibilities for all research grants/contracts, for Research division including those from NIH, NSF, DOD and NASA. Monitors compliance with regulations.
Manages research lab inventory and postdoc research support.
Monitors budget expenses for several research grants in cooperation with RMS.
Assists in the preparation of research manuscripts, technical documents, annual donor reports and journals.
Collects and coordinates information related to Center P01 grant and related projects. Makes recommendations on info as collected.
Perform miscellaneous related duties as assigned
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Experience in a related medical office, hospital, call center or customer service environment.
Intermediate computer and proofreading skills.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Hourly Pay Rate Range: $17.95 - $25.30/ Commensurate with Experience Employee group: Full Time Schedule: Monday-Friday 8:30 AM - 5 PM Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Ortho Pediatric Division Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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