The Department of Epidemiology is seeking an Administrative Coordinator who will work under the direction of the Chair and Executive Assistant providing administrative support to the chair and the chair's office.
Specific Duties & Responsibilities
Maintain calendar for research meetings, incoming and outgoing invitations on behalf of the PI.
Coordinates scheduling requests from external research collaborators.
Handles confidential and sensitive information in a tactful and discreet way.
Collects and inputs data regarding faculty.
Uses SAP to assist with the purchase of office supplies, payment of vendor invoices, and submission of travel expense reimbursements for faculty and visitors.
Assist in maintaining PI's Curriculum Vitae and NIH Biosketch.
Assist the PI with preparation of grant, contract, and special project proposals.
Provide liaison to the Department of Pediatrics at SOM for PUSH Study funded by NIDA as well as with Deloitte, the Ministry of Public Health, Qatar and Ernst & Young for public health practice and research in the UAE, and with the Department of Health, Abu Dhabi for research and COVID-19 research.
Assist in preparation of agendas for sponsored project weekly team meetings.
Provide meeting notes for all sponsored project team meetings.
Assist the PI with planning and communications with his research teams.
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Proficiency in Microsoft Office Suite.
Bachelor's Degree, preferred.
Special Knowledge, Skills, & abilities
Self-motivated, focused, positive attitude, flexible, professional, and proactive.
Proven ability to multi-task and work in a complex, fast-paced, and demanding environment.
Ability to liaise with people at all levels, including high-level executives, VIPs, and peers.
Ability to manage multiple and/or competing priorities.
Ability to handle highly confidential and sensitive matters in an appropriate manner.
Strong organizational skills and meticulous attention to detail.
Excellent verbal and written communication skills.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: Monday - Friday, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: School of Public Health Department name: Epidemiology Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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