We are seeking an Accounting Specialist to assist the Dining Finance Manager with the daily administrative and financial operations for the department of Dining Services. The Account Specialist will coordinate and process accounts receivable and payable, purchasing, and weekly payroll for students and bargaining unit employees. Responsible for maintaining electronic records and paper source documents for budgets and purchasing transactions, internal allocations and weekly payroll and personnel documents. They will review, correct and process revenue and expenditure transactions, prepare and approve purchase orders and on-line payment in SAP, and review, allocate and approve P-card transactions for the dining office. Communicate routinely with Controllers Office (Accounts Payable, Cash Accounting, and Procurement) and HR Shared Services, Student Accounts Office, supervisors and managers. This position will also resolve payment and purchasing issues with external vendors and suppliers.
Specific Duties & Responsibilities
Process weekly student payroll in SAP, including processing corrections, new hire ISR's and reviewing payroll with students and answering questions.
Review and approve weekly bargaining union payroll using Dayforce and Kronos systems. Review payroll data to ensure that weekly payroll data is coded correctly generating accurate paychecks. Convert payroll data into SAP format and forward to central accounting to be entered.
Process ISR's in SAP to maintain accurate payroll records (hire and change personal, position, salary data etc.) Maintain personnel/payroll files for weekly employees, facilitate FMLA documents as necessary.
Reconcile monthly revenues and expenses for maintenance, capital, dining and operations budgets and maintain all supporting documentation. Process accounting transactions to correct revenue and expenses against budgets.
Administer department P-Card program for Dining. Allocate expenses against budgets, approve transactions, review and research documentation, default transactions and process expense transfers.
Pro rate, process and reconcile accounts receivable billable charges to students for dining costs, and service fees. Submit electronic billing files to the Students Accounts Office. Process refunds to students as necessary.
Process and reconcile deposits of dining and vending commissions, rental payments and lease deposits.
Generate reports in SAP BW to review and research revenue and expense data, and in Transact Reporting System to review student dining usage, prorate and adjust student dining privileges, compile usage reports by dining plan type, location, meal categories etc. and to verify weekly payments to dining contractor.
Prepare purchase requests for supplies and equipment and process travel advances and reimbursements, on-line payments and maintain department office equipment in good working order for staff and schedule repairs as needed.
Review, verify and process external JHU transactions for purchases made by Dining with third party vendors. Process on-line payments to keep Dining accounts current with all vendors.
Prepare blanket purchase order requests to ensure continuity in supplies between fiscal years. Collaborate with finance manager to gather documentation to support purchase order requests.
Assist the Finance Manager with projects as needed, including gathering, interpreting and researching revenue and expense data and format data in Excel for first drafts and perform other duties as required.
Overtime is required during peak periods such as student move-in and move-out and during fiscal year end closing.
High School Diploma or graduation equivalent
Two years related experience providing support for administrative services (purchasing, payroll, accounts receivable/payable) is required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
College courses in business, accounting or finance preferred.
Special Knowledge, Skills & Abilities
Proficiency using MS Word and Excel. Knowledge of SAP BW Reporting, Purchasing, Accounts Payable, Travel and Payroll administration, including knowledge of corresponding policies and procedures.
Experience using Transact system is helpful.
Ability to work independently and on own initiative with minimal supervision.
Requires excellent interpersonal, organizational and customer service skills with attention to detail.
Excellent verbal and written communication skills required.
Classified Title: Accounting Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.95 - $25.30/Hr (Commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Dining Programs Personnel area: University Student Services
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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