This detail-oriented position will report to the SHARP Program leadership -the Program Manager and the Director of Special Projects- and is responsible for coordinating a variety of tailored workshops with other team members for the SHARP Program. The individual will also work closely with the Department Administrator for finance-related responsibilities and some essential department functions. From June-August, this position requires in-person work as well as some evening and weekend hours during summer. Hybrid work is potentially an option outside of the summer season. The candidate needs to have strong skills in customer service, communication, organization, and attention to detail. Please describe these qualities in your cover letter when applying.
The Department of Environmental Health Sciences (EHS) is one of six departments in the Mailman School of Public Health, supporting a variety of research initiatives and educational programs. EHS also houses the growing SHARP (Skills for Health And Research Professionals) Training Program, which brings together hundreds of different research professionals from around the country for intensive skills-based workshops.
Columbia University???s Mailman School of Public Health offers a vibrant community revolving around academic excellence, innovative research, and delivering solutions to protect and improve lives. Being a part of this exciting community offers a variety of benefits to employees to support your professional work and life balance.
SHARP Summer Program: Serve as a coordinator for SHARP (70%)
Work closely with the Program Manager and Admin Director in the preparation, coordination, outreach, and day-of logistics for 25+ unique summer SHARP Trainings (2-3 day workshops) to ensure adherence to planning timeline and success of each event.
Autonomously communicate with several different CUIMC/MSPH offices, faculty and teaching assistants, external parties, and trainees in-person, over Zoom, and email communication to address tailored requests in an accurate and timely fashion.
Oversee all day-of activity for each training on site from June- August and serve as point of contact for training instructors to ensure each training runs smoothly. Direct all logistical arrangements and onsite resources with support staff, all while delivering excellent customer service. Tasks generally include running check-in, addressing attendee inquiries, assisting instructors during the training with timekeeping and setting up slides, preparing breakfast/lunch catering and coffee/refreshment breaks, set up/clean-up of supplies and training areas.
EHS Department: Assist with accounts payable and procurement, and serve as a primary point of contact for some essential department functions (20%)
Assist with the life cycle of initiating, processing, adjusting, and closing out vendors, purchases with department purchasing cards, purchase orders, journals, check requests, wire transfers, invoices, reimbursements, travel coordination, and catering.
Execute effective communication and serve as the liaison between internal and external parties regarding informational inquiries, troubleshooting, or resolving purchasing/payment discrepancies.
Submit orders for emergency repairs and general department housekeeping as needed.
Other: Perform other related duties as required (10%)
Bachelor???s degree or its equivalent required.
Minimum three years of related experience is required.
Must be able to work flexible hours when needed, including some evenings and weekends.
Demonstrated ability in guest relations and event management, with proven record of working effectively with diverse constituencies.
Strong written and oral communication skills and excellent organizational skills with ability to handle high-volume workload, manage concurrent projects, meet deadlines, and work as part of a team.
Must demonstrate excellent communication and organizational skills; Ability to work in a fast-paced environment and handle multiple projects simultaneously, while maintaining strong attention to detail and accuracy. Must be a self-starter with reliable follow-through. Willingness to work above and beyond regular hours, including evenings and weekends as events require. Black out days for time-off apply during SHARP training dates. Moderate level of physical activity required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.