Under the general supervision of the HR Employment Supervisor, the Employment Specialist coordinates and oversees the entire new hire onboarding process from the beginning to the end, meeting both the needs of the new hire and the hiring manager. Troubleshoots issues and ensure completion of all new hire documentation within HR systems. Serves as the primary contact to new hires and guides them through the entire hire process. This position shares the responsibility of new hire visits and assists with responsibilities in organizing and facilitating the monthly New Employee Orientation. Additional responsibilities include but are not limited to initiating the offer within BrassRing, authorizing and verifying background check results, generating an employee identification number, coordinating with Occupational Health Services, verifying and processing employee database changes (Management Actions), verifying experience in the Registered Nurse (RN) and Patient Care Technical (PCT) experience forms, verifying and approval i9 documents, primary source licensure verification, generating welcome letters, facilitating employee transfers within Health and other UC's, reviewing and consulting departments on appointment changes, funding/allocation changes, and tracking and processing sign on and employee referral bonuses. In addition, the Employment Specialist reviews and analyzes union contracts for every employee to determine the correct seniority date, probationary period, and all other questions and concerns raised related to contract language during all phases of employees' work cycles. The Employment Specialist will also be one of the main contacts to oversee Joint Commission files.
The Employment Specialist serves as tier 1 support to new hires, employees, and department managers on issues related to Human Resources transactions, payroll, benefits, employee apparel program, HBS timekeeping, pay rates, etc. They partner closely with Talent Acquisition, Compensation, Benefits and Leave Management, Occupational Health, Labor and Employee Relations, Human Resources Information Systems (HRIS), Hitachi, HBS Processing Center, UCPath Center, Payroll, and Campus Human Resources.
The Employment Specialist performs other duties as assigned.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.