The Department of Neurology is seeking a Grants & Contracts Analyst that will coordinate all activities related to the pre-award process and coordinate project submissions in the Department of Neurology. The analyst will support a diverse group of faculty with a portfolio of sponsors that include foundations, as well as federal, and commercial accounts. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies. The analyst will also support a small portfolio of faculty for post-award management. This position is supervised by the Grants and Contracts Manager with a reporting relationship to the Sr. Grants and Contracts Analyst to ensure smooth and efficient functioning for the department.
Specific Duties & Responsibilities
Coordinate submission of grant proposals for new and continuing projects using electronic award management tools (COEUS, Grants.gov, etc.) to various federal agencies, private agencies/foundations, and commercial agencies.
Prepare and assist in budget and budget justification development--ensuring that all applicable and indirect costs have been applied.
Complete JHU and sponsor forms as required.
Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
Ensure compliance with university/federal/private agency regulations and restrictions (NIH, Foundations, For-Profit, etc.).
Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
Serve as liaison between research units, central offices, and funding agencies. Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
Responsible for the timely preparation of proposal budget for Principle Investigator Review.
Complete monthly financial /reconciliation reports for all assigned principal investigators on their grants, gifts and contracts. These reports will be uploaded onto the Department of Neurology shared drive.
Meet with assigned faculty at least quarterly to discuss the financials status of their grants gifts and contracts and any changes that might be required or upcoming submissions.
Working with the PI, identify budget issues, make recommendations to address concerns and resolve problems.
Coordinate with the principal investigators regarding budget appropriations and effort reporting.
Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports and specific documents related to training grant, i.e. statement of appointments, payback agreements and terminations.
Facilitate corrections to accounts in question working with Divisions, SOM, Research Accounting, Cost Analysis and outside agencies.
Work with Shared Services to provide interim and final financial reports to sponsor agencies.
Prepare payroll documents to allocate salaries to assigned budgets, reconcile salary support quarterly to ensure these remain within projected budgets and comply with present effort reporting.
Prepare transfers of faculty and staff off of Control Salary Accounts.
Ensure that effort forms are pre-reviewed, certified and post-reviewed with the required timelines as set forth by the University.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Bachelor's Degree in Business, Finance, or related field.
Two years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $52,230-$71,890 Annually (Commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Neuro Research and Fin Adminion Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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