About IVAC: The mission of the International Vaccine Access Center (IVAC) at Johns Hopkins Bloomberg School of Public Health is to accelerate global access to life-saving vaccines through the development and implementation of evidence-based policies. The work of IVAC focuses on disease epidemiology, vaccine economics and supply, monitoring and evaluation of vaccine introduction and Center programs, and advocacy and communications activities to increase the profile of and global action on vaccine-preventable disease. http://www.jhsph.edu/research/centers-and-institutes/ivac/
We are seeking a Sr. Financial Analyst that will provide dedicated professional level sponsored and non-sponsored funds management with specific responsibility for pre-award and post-award functions that includes, but may not be limited to proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex.
Specific Duties & Responsibilities
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Ensures compliance with various sponsor policies and the policies of the University regarding fiscal management.
Actively participates in, contributes to, and engages in Center financial management meetings, trainings and initiatives and ensures that new policies and other developments are quickly and efficiently communicated and applied.
Provides up-to-date information to Sr. Grants & Contracts Analyst, Financial Analyst and Budget Specialist necessary to complete both pre and post award transactions for Center.
Reviews and approves expenditures/financial transactions for the portfolio (travel & business expense reimbursements, shopping cart/purchasing, check requests/on-line payment requests) when center approvers are not available.
Develops budgets and budget narratives for proposals including preparing required documents, packing proposals and submitting for internal approval. Work with PI to submit final versions to various funding agencies.
Reviews budget, expenses and analyzes patterns and historical trends; forecasts expenditures and revenues
Meets with PI's and project teams to review project spend and projections.
Monitors monthly revenue and expenditures and maintains historical data.
Explains accounting transactions and resolves discrepancies and other accounting issues.
Oversees gift card processing for incentives used in a wide range of project activities.
Manages all non-sponsored accounts and gifts, ensuring gift spending adheres to donor intent.
Regularly meets with and serves as a go-to resource for finance team/financial manager and project leads.
Oversees the allocation of internal costs amongst the various grants. Establishes internal order (IO) numbers based on project needs and sponsor reporting requirements. Requests country specific and subaward account IO's.
Serves as a liaison between the center and business offices within the University, School and Department including the JHU Research Administration, Controller's Office, Sponsored Projects Shared Services, Purchasing, Accounts Payable, Accounts Receivable, Department of Internal Audits, SPH Business & Finance Office, External Affairs, and others as needed.
Problem solves financial challenges and issues and informs and communicates with the Financial Manager to report on the status of current and pending issues.
Reviews, identifies, and communicates important budgetary issues such as over expenditures, revenue changes, shifts in line-item budget, potential cost savings and unplanned costs.
Monitors subaward budgets, financial expenses and payments to subrecipients
In collaboration with the Financial Manager and Sr. Grants & Contracts Analyst, initiate and develop center wide training to orient new staff on financial matters, including fiscal management, policies, and procedures.
Serves as an ongoing financial resource and provides guidance to project leaders and Financial Manager, including assisting in the preparation of accurate budget reconciliations, proposals and accounting for non-sponsored funds including gift, endowments, and discretionary accounts.
Oversees processing of independent contractor and master service agreements.
Lead the processing of student employment requests including providing financial reporting on availability of funds, developing seasonal hiring timeline and procedures, compiling webpage information, making offers, requesting required paperwork, sending welcome/informational emails, completing FWS paperwork, etc.
Runs various BW Analysis and ECC reports
Assists with the budgeting of faculty, staff and students and other center hires.
Serve as back-up for Sr. Grants & Contract Analyst for pre and post grant award management.
Proactively seek opportunities to expand financial management skills - complete at least two JHU training courses per year.
Attend and lead on financial meetings with the Operations team and center personnel.
Other duties as assigned
Bachelor's Degree in Finance, Accounting, Business or related field.
Five years progressively responsible related financial/accounting experience.
Additional education(master's in a related field) may substitute for required experience and adiitional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Experience in an academic/medical setting.
Strong knowledge of MS Office, SAP, & COEUS.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts
Special Knowledge, Skills, & Abilities
On a regular and continuous basis, exercises independent administrative judgment and assumes progressively increasing responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the center.
Strong organizational, analytical, and problem-solving skills and strong attention to details and accuracy.
Advanced knowledge in the use of spreadsheets, presentations and word processing required.
Knowledge of SAP accounting system practices and implementation within the Hopkins environment strongly preferred.
MS EXCEL – Advanced, with demonstrated knowledge of Pivot tables, formulas and other advanced Excel tools and functions preferred.
Additional Microsoft Suite (PowerPoint, Word, Microsoft teams - desired)
Requires excellent oral and written communication skills.
Ability to work effectively with faculty, staff, and students,
Strong customer service orientation with internal and external stakeholders.
Ability to meet concurrent deadlines.
Ability to work independently for long periods of time without direction
Ability to prioritize work
Classified Title: Sr. Financial Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $61,070-$83,900 Annually (Commensurate with experience) Employee group: Full Time Schedule: Monday to Friday: 9 am – 5 pm / 7.50 hrs./day Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: IH - Int'l Vaccine Access Center (IVAC) Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
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