We are seeking a HR Coordinator. The position reports directly to the Cardiology HR Generalist to ensure smooth and efficient functioning for various divisions. Individual assists HR Generalist to ensure compliance with university policy and procedure and exercise independent judgment in the resolution of human resource issues. Provides accurate, timely, routine customer focused HR support to division. Assist HR Generalist and Division Administrator with special projects.
Specific Duties & Responsibilities
Primary point of contact for employees (faculty, staff, student, post-doc fellows) for payroll.
Advises on payroll policies and procedures.
Assures that payroll is processed timely and accurately.
Maintains system to track faculty/staff payroll information and generate reports.
Implements system to monitor/ resolve payroll issues: control salary, salary distribution/supplements/merit increases/terminate payroll.
Responsible for the timely distribution of all payroll checks.
Process and manage tracking for all SAP Internal Service Requests (ISR).
Responsible for the distribution, documentation and processing of 120-day and annual reviews from HR to supervisor.
Recruitment and Selection
Assists HR Generalist with the recruiting, new hire and termination process of all faculty, post-docs fellows and staff.
Assist with obtaining and posting documentation for new requisition postings.
Assist hiring managers in the creation of job descriptions.
Assist when needed to coordinate candidate interviews, complete references, criminal background checks, and salary verifications.
Coordinate start date check list for new employees – space, computer, orientation packet.
Process new positions and employee information into SAP system.
Coordinate placement of temporary staff as needed.
Coordinate orientation schedule for new staff.
Maintain staff/faculty directory and ensure organizational charts are continuously updated.
Maintain and manage personnel files for all new hires and terminated employees.
Schedule exit interview for terminating employees and coordinate retrieval of badge, keys, computer, questions about final paycheck, etc.
Provide backup assistance to the medical training coordinator in coordination of the credentialing process for divisional fellows and new faculty.
Provide backup assistance to the medical training coordinator in the visa process for international faculty, fellows and staff.
Family and Medical Leave (FML)
Assists HR Generalist in the processing of FML.
Work with staff member to obtain general information about FML related issue.
Compile documentation in specified timeframe and provide to staff and records department.
Track and update FML determinations and changes.
Insure that all FML related time is tracked in the E210 system.
Work with HR Generalist on FML problems.
Primary point of contact for staff and students for time and attendance.
Maintain and update E210 time tracking system.
Work with hourly employees to accurately track their time thru the weekly time sheets.
Assist HR Generalist with tracking of staff sick time, vacation, FML, short-term disability, and long-term disability.
High School Diploma or graduation equivalent.
Three years related experience required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Working knowledge of federal, state and local laws and regulations in human resources, working knowledge of emerging trends and practices in human resources.
Ability to work collaboratively with others both within and outside human resources.
Organized and results oriented.
Ability to work in complex, fast paced environment with multiple tasks, short deadlines, and pressure.
Strong communication, presentation, and written skills.
Problem solving and decision making skills.
Ability to work independently and effectively with all levels of employees.
Ability to maintain a high level of confidentiality and discretion.
Experience providing excellent customer service.
Bachelor's Degree in human resources, business management or other related field preferred.
SAP experience preferred.
Classified Title: HR Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.95 - $25.30/hr (Commensurate with experience) Employee group: Full Time Schedule: M-F 8:30am-5:00pm Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM DOM Cardiology Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.