Hopkins Extreme Materials Institute (HEMI) is seeking a Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions for HEMI that include, but may not be limited to: proposal preparation, submission, budget development, account projections and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
The Grants & Contracts Analyst will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. They will provide standard professional administrative level guidance on regulations, the status of accounts, and guidelines to PI and other scientific/research professionals within the institute. They may interact with external research/administrative professionals.
Types of Sponsored Awards for which the Position is Responsible
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DoD and NASA. These grants, contracts and awards may involve detailed budgets, special proposal instructions, multi-project grants, complex Foundation grants, consortium cooperative agreements, and sub awards from other institutions.
Specific Duties & Responsibilities
Partner with departmental faculty and/or budgetary staff and the Johns Hopkins University Research Administration (JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to forwarding them to the Grants & Contracts Manager and JHURA for signature, ensuring accuracy of content, and adherence to all relevant guidelines.
Provide instruction, preparation assistance, and support related to grant application procedures.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content.
Provide groundwork for subcontract negotiations and setup.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing, reporting, and projections to principal investigators and departmental leadership.
Assist with closeouts as needed.
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is set up appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, eform setup (payroll), effort reporting, cost transfers, and paying invoices.
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing interrelated accounts, expenditure rates and expenses, audit documentation, and reporting.
Provide information and direct assistance required to complete contract and grant closeouts.
Special Knowledge, Skills & Abilities
General knowledge of accounting and budgeting theory and practices.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Strong mathematical and Excel skills with attention to detail.
Knowledge of external Federal guidelines/procedures for grants and contracts proposals, including NIH, NSF, DOD and NASA.
Two years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Thorough knowledge and understanding of The Johns Hopkins University accounting system (SAP) and related fiscal offices preferred.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $52,230-$71,890 Annually (Commensurate with experience) Employee group: Full Time Schedule: M-F/37.5 Exempt Status: Exempt Location: Homewood Campus Department name: Hopkins Extreme Materials Institute Personnel area: Whiting School of Engineering
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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