We are seeking a Sr. Administrative Coordinator. This position provides administrative, development, and research support to the Executive Director, and administrative support for the Director, of the Institute for Education Policy.
Specific Duties & Responsibilities
Manages the Executive Director's schedule, presentations, travel, and correspondence on a daily basis 50%.
Maintains internal and external records of Executive Director's work including updating CV/ faculty activity reporting entries and updating Zotero (the bibliography database).
Manages Executive Director's calendar by planning and scheduling meetings, events, phone conferences, restaurant reservations, and all corresponding travel arrangements.
Manages Executive Director's invoices, honoraria, and expense reimbursement for speaking engagements.
Coordinates Executive Director's activities with the Institute's communications manager, budget specialist, and research coordinator.
Composes and prepares emails on the Executive Director's behalf, such as response to invitations, meeting scheduling, requests for information and other general inquiries.
Designs power point presentations and formats reports as needed.
Conducts light research and manages projects with the Executive Director 30%.
Assists the Executive Director with research by identifying resources, providing summaries or outlines of texts when appropriate, maintaining research notes, and reviewing draft reports.
Attends calls relating to major projects and provides appropriate summaries and follow-up support.
Assists the Executive Director with moving projects along.
Manages the Director's schedule and travel on a daily basis 20%.
Manages Director's calendar by planning and scheduling meetings, events, phone conferences, restaurant reservations, and all corresponding travel arrangements.
Manages Director's invoices, honoraria, and expense reimbursement for speaking engagements.
Updates Director's CV and adds her contributions to Zotero as needed.
Special Knowledge, Skills & Abilities
Strong MS Office suite skills, including word, excel and PowerPoint.
Must be highly accurate, organized and highly detail-oriented (meticulous).
Proven track record of initiative and follow-through.
Must be highly collaborative, able to work with a diverse population and have strong teamwork skills.
Excellent verbal and written communication skills. Must be able to draft professional emails and short communication pieces without grammatical errors.
Ability to interact in a variety of important social contexts appropriately.
High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
BA/BS Degree, preferably in a liberal arts subject.
Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $20.40 - $28.00/hr (Commensurate with experience) Employee group: Full Time Schedule: Mon-Fri//8:30am-5:00pm Exempt Status: Non-Exempt Location: Flexible/Homewood Campus Department name: Institute for Education Policy Personnel area: School of Education
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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