Johns Hopkins is seeking an Administrative Coordinator who will provide administrative and project support in a fast-paced environment to the Board of Trustees and the Secretary of the Board. This position involves considerable work specific to issues of a sensitive and confidential nature. The Administrative Coordinator must demonstrate careful judgement, diplomacy, a high level of discretion and the ability to work independently in a fast-paced environment. The Administrative Coordinator will work effectively with senior leaders at the university, as well as external constituents.
Specific Duties & Responsibilities
Help ensure conflict-free calendars of meetings and appointments for Secretary of the Board, as well as, for members of the Board of Trustees, exercising discretion in prioritizing requests for time and in resolving scheduling conflicts.
Process monthly expense statements (including reimbursements) using the university's policies and processes.
Perform administrative duties, including managing correspondence, telephone calls, emails, and voicemails.
Assist with Board meeting planning and execution (this may require out-of-state venues), including contracts, invitations, travel arrangements, catering, room reservations, AV requirements, and other aspects, as needed.
Assist with a variety of events, including campus visits, building dedications, Trustee events, Commencement, Convocation, and other special events.
Support the Assistant Secretary and other team members on a variety of tasks.
Manage Trustee requests.
Assist with collecting information for archival purposes.
Assist with the annual publication and online updates of the Trustee Handbook.
Update the Trustee and Name Review Board websites.
Work closely with other University administrative support, and anticipate issues to ensure efficient service and operations.
Communicate effectively with University leadership.
Other duties as assigned.
Special Knowledge, Skills & Abilities
Excellent writing, editorial and verbal communication skills.
Ability to take initiative and exercise independent judgement to assist in resolving administrative problems; excellent organizational skills with attention to detail.
Strong interpersonal skills and ability to work as part of a team.
Strong computer literacy skills and ability to learn new software.
Ability to work in a dynamic, fast-paced environment and respond quickly to changing priorities.
Ability to work with senior leadership at Johns Hopkins as well as with a variety of external constituents.
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Some project management and event planning experience.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: Monday-Friday; 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid/ Homewood Campus Department name: Sec to the Board of Trustees Off of Personnel area: University Administration
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.