The Haigis lab has an opening for a highly motivated and organized lab and administrative assistant to support various functions for the principal investigator and the lab.
The position consists of three main areas: providing direct administrative support to the lab's principal investigator, purchasing, and lab safety.
The candidate will provide direct administrative support to the lab's principal investigator, which includes assisting with travel arrangements and reimbursements. In addition, the candidate will assist the PI with training grant compilation and progress reports.
The candidate may assist with coordinating special seminars, events, and meeting scheduling.
The candidate will be responsible for purchasing and electronically receiving research materials, supplies and lab equipment/instruments using Harvard's internal HCOM- purchasing system. Will handle invoices and preparing purchase requisitions for the finance department and will maintain a weekly overview of lab expenses for budget purposes.
The candidate will serve as the lab's safety representative, which includes overseeing compliance with safety-related protocols and guidelines and managing the lab's safety roster in PeopleSoft and in Harvard's Assessment & Inspection Management System (AIMS) to ensure safety training is administered and completed in a timely manner. The candidate will work closely with EH&S (Harvard's Environmental Health and Safety office) and update the lab chemical inventory online, post updated door placards, and assist lab members with creating SOPs (safety-operating-procedures). The candidate will further update IACUC training records for the lab and coordinate the semi-annual inspection of the LHRRB animal use area.
This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
Offer contingent upon successful completion of a pre-placement medical evaluation.
This is an in-person position based on our campus in Boston.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
College background or equivalent work experience, preferably in a related discipline. At least one year of related work experience (relevant coursework may count towards experience).
A bachelor's degree is strongly preferred.
Demonstrated abilities in higher education administration are beneficial.
Exposure to applicable computer technologies, including specific software applications, may be required.
Appropriate communication and writing skills required.
Previous experience helpful.
Competitive candidates must be organized, independent, and able to multitask.
The candidate should be reliable, trustworthy, able to work independently and have strong communication and organizational skills.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.