We are seeking a Special Events Assistant who manages private events at the George Peabody Library, Evergreen Museum and Library, and Homewood Museum including overseeing proper 'load in' operations during the set-up of an event to the final break down and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the Private Events Central office team to provide an outstanding client experience and is expected to work weekends and evenings.
Specific Duties & Responsibilities
Supervise the set up, and or movement of all furniture and equipment.
Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event.
Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty.
Makes note to event file and fills out an event report at the end of the evening.
Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event.
Acts as a liaison between the security staff and the guests.
Must present well for any potential clients and or visitors stopping by the evening of an event set up.
Ensures adherence to all University policies and safety standards.
After initial training by the Private Events Office, position will work independently.
Candidate must be available to work a minimum of 4 evening and weekend events a month from April 1st through December 31st.
The candidate is subject to subject to both internal and external environmental conditions. Activities occur inside and outside including in inclement weather.
Ability to remain in a stationary position for sustained periods of time.
Ability to frequently moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
Ability to frequently ascend or descend stairs, ramps, ladders, and the like both within building structures and outside property is required.
Ability to occasionally move equipment weighing up to 30 pounds is required.
High School Diploma or graduation equivalent.
Six months related experience.
Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
Due to the presence of alcohol, candidate must be at least 21 years of age.
Classified Title: Special Events Assistant Role/Level/Range: ATO 37.5/02/OC Starting Salary Range: $15.00 - $19.50/hr (Commensurate with experience) Employee group: Casual / On Call Schedule: Days and Hours will vary Exempt Status: Non-Exempt Location: Homewood Campus Department name: Entrepreneurial Library Program Personnel area: Libraries
Please refer to the job description above to see which forms of equivalency may be permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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