ABOUT THE POSITION: The Academic Program Coordinator serves as a member of a team providing logistical support for programs, instructors, courses, and services offered through the Division of Pre-College and Undergraduate Programs. Annually, these programs offer over 400 courses in a variety of formats and structures (credit and non-credit; on campus, online, and off-site, including international locations; 1-7 weeks and 9 months long), approximately 500 instructors (Brown faculty, graduate students, and visiting instructors) and undergraduate and graduate student teaching associates/assistants, serving approximately 6,000 pre-college and undergraduate students. The team members work under the direction of the Associate Director for Program Support and in support of Program Directors. The team members provide year-round support for programs by maintaining course and instructor databases, communicating with instructors regarding all aspects of courses (including the details of course offerings, class schedules, classroom needs, media support, computing support, and field trip logistics); ensuring Director of Graduate Studiesâ™ approval of graduate students instructing; and facilitating the flow of timely and accurate information between instructors, department staff, and Program Directors, as well as several Divisional operational areas (including teams in Marketing and Enrollment Services, Finance & Operations, and Pre-College Student Life) and University offices (including Environmental Health and Safety, the Registrarâ™s office, Digital Learning and Design, and academic departments). While each Coordinator has responsibility for supporting specific logistical areas in these ways, each needs to be familiar with the broad range of processes and details the team supports Academic Program Coordinators also assist with supporting other Divisional events and services as needed, e.g. preparing and staffing events, joining in employment searches, etc.
Major responsibilities includes:
Effectively solicit, track, and communicate course and program information from and to multiple constituencies including Divisional Program Directors and Finance & Operations, Marketing & Enrollment Services,Â instructors, departmental staff and managers, Directors of Graduate Studies, University offices, and the rest of the Academic Program Coordination team (60%)
Implement logistical needs of programs, instructors, and courses, including managing and coordinating the provision of services by other University departments and outside vendors (30%)Â
Provide general operational support for Divisional programs and respond to request for project support within the Academic Program Coordination team, as needed (10%)
EDUCATION & EXPERIENCE
Bachelorâ™s degree and 1 to 2 years of relevant experience, or equivalent combination of education and experience. Experience in an academic setting preferred.
Excellent written and oral communication proficiency, including the use of email and telephone
Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment
Computer proficiency and experience working with spreadsheets, databases, and enterprise systems such as Banner and Salesforce preferred
Complete working knowledge of Microsoft Office Suite required, and Google products.
Strong attention to detail
Team-oriented, professional, collaborative, and strong work ethic
Ability to problem solve and prioritize multiple competing priorities effectively
*Please NOTE: A complete application includes a cover letter & resume.*Â
All offers of employment are contingent upon the successful completion of a background check.
Recruiting Start Date:
Job Posting Title:
Academic Program Coordinator
Pre-College & Undergraduate Programs
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a personâ™s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.