This position will provide receptionist support for the San Martin Center (SMC) and will be responsible for maintaining all equipment, supplies, and facilities which support the staff located in the SMC.
The primary duties and responsibilities of the job:
Greet and direct all guests to the building
Maintain digital signage in the lobby (work with communications on updates)
Maintenance of the desk phone lines
Retrieval of the boxes, if needed, from the DAR storage
Coordinate parking for guests
Review and update building policies and procedures no less than annually (fire etc.)
Manage office and cubicle assignments in collaboration with the Talent Acquisition team to include nameplates
Manage BookIt platform and mediate all conference room and hotel office space reservation requests, maintaining shared offices
Maintaining access to storage
Establish and maintain a system for central supply purchases for the building (paper, staples, paper clips, toner cartridges, soap, snacks, etc.) including working with vendors and processing orders
Maintain equipment in business service areas to ensure that they are working and that the area is in order
Receive and distribute mail (paper and package) into designated mailboxes and arrange for courier service, as needed
Establish and maintain systems and schedules for kitchen and pantry clean up, supply orders, and restocking
Serve as liaison between staff and cleaning crew to ensure consistency and communicate concerns
Ensure quarterly Shred-It visits to ensure the proper handling of secure disposal of sensitive documents
Coordinate building/elevator access via Jcard and keys
Request and coordinate facility maintenance and repairs, security and housekeeping needs, semi-annual interior deep cleans and exterior window washings
Participate in building committee meetings and initiatives (i.e.: Thanksgiving potluck, cleaning crew appreciation month, yearend holiday office decoration competition, sporadic non-sponsored food trucks, etc.)
Taking checks to OAS – gift checks (twice a week: Annual Giving, Alumni Relations, Gist Planning, Events, International Programs)
Provide assistance and backup to the financial office (scheduling meetings, processing expenses, etc.)
Coordinator for Finance and Administration
Other duties as assigned
High School Diploma or graduation equivalent
Three years related experience
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula
Experience in development and alumni relations.
Special skills and knowledge:
The position requires the ability to work with various computer programs (Microsoft Office, SAP).
All applicants are expected to uphold the university's core values which include diversity and inclusion. All staff treats people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.
Classified Title: Administrative Coordinator Working Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Employee group: Full Time Schedule: Monday-Friday 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001643-Finance Personnel area: University Administration
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.