Under the direct supervision of the Research Manager, and in collaboration with multiple principal investigators, the Research Program Coordinatorwill be responsible for the day-to-day operations of aging research studies that span qualitative and quantitative research methods. Responsibilities will include enrollment of older adults, their family caregivers, and health care professionals into aging studies sponsored by the National Institute on Aging and the Division of Geriatric Medicine and Gerontology. May include providing remote assistance on other collaborative projects based outside of Maryland by supporting the work of JHU principal investigators and co-investigators. This includes implementation of research protocols by recruiting and consenting study eligible patients into studies, adhering to IRB approved study designs and activities, and following study specific timelines. The coordinator will be actively involved in the administration of research studies led by investigators based at the Center for Transformative Geriatric Medicine at the Johns Hopkins Bayview Medical Center. This includes tasks required to obtain and maintain IRB approval for research studies funded by PCORI, NIH, AHRQ, and private foundations.
This position requires working directly (in person, in community-based settings, or electronically) with older adults, healthcare professionals (e.g., physicians, home health nurses, rehabilitation therapists), and administrators as research subjects. Requires skills related to the development of research instruments (interview/focus group guides, questionnaires, surveys, and data forms) necessary for study execution as well as testing and implementation of research protocols, obtaining informed consent, collecting and recording data, and ensuring that research protocols are executed appropriately. The coordinator will also serve as a liaison between multiple collaborators and disciplines, coordinating services and the communication of pertinent information.
Specific Duties & Responsibilities
The responsibilities for studies implemented at the Center for Transformative Geriatric Research include
Assist with manuscript preparation.
Assist with literature review using PubMed and other databases and summarizing relevant studies for new topics.
Learn and use programs or technologies relevant to research projects or related tasks.
Enter participant demographic data into database systems and respond in a timely manner to special projects or queries related to the data.
Prepare reports on individual study participants as required by the principal investigators and/or external agencies.
Assist in the design and creation of protocol specific case report forms.
Assist principal investigator(s) and/or program manager in defining information and plans required to accomplish goals of studies.
Prepare and submit annual renewals, amendments, and adverse event reports with clinical input according to IRB and Sponsor requirement.
Adhere to all protocol requirements to ensure the validity of the research data.
Maintain regulatory binders for each assigned protocol.
Maintain good working knowledge of all assigned protocols and reporting requirements.
Present and summarize results in various formats including oral and written reports.
Assist in the development (with PIs) and maintenance of codebook for qualitative analysis and coding interview transcripts using appropriate qualitative software.
Perform occasional home visits in the Baltimore area for study related tasks.
Assist the research manager, research program coordinator(s) and the PI(s) in coordinating team meetings, developing meeting agendas, study reports, recording meeting minutes, and other tasks as needed.
Schedule, attend, and take notes during regular research group and PI meetings.
Organize the administration of study procedures; handle all related procedures, e.g. participant recruitment, enrollment, scheduling, data forms, and mailings; phone interviewer schedules; explaining study procedures to prospective participants and speaking with participants from previous studies, contact potential subjects by letter or phone, conducting baseline and follow-up interviews and questionnaires; performing related project tasks and support.
Assist in the recruitment, screening, and consent of participants according to inclusion and exclusion criteria.
Assist in the modification of interview guide as appropriate.
Assist in the development and delivery of study materials and documents such as recruitment flyers, consent forms, interview guides, surveys, etc.
Perform data collection, data entry and data management functions for qualitative and quantitative research studies.
Assist in the preparation and submission of IRB applications and submit investigator approved communications to the IRB through web-based program
Work collaboratively with the research manager, database managers, analysts, and other study personnel.
Communicate clearly with potential subjects to ensure understanding of the research protocols for which they may volunteer.
Bachelor's Degree in related discipline.
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Use all standard computer programs, including Microsoft Word and Excel and Access.
Occasionally travel in state and out of state to health care offices and sites and to help run an advisory council for a clinical trial.
JHU Equivalency Formula: 18 graduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Experience with focus groups and semi-structured interviews is highly desired.
Experience with coding of qualitative data.
Fluency in another language commonly spoken by research participants (e.g., Spanish) will be considered an additional asset.
Efficiency, organization, and time management skills are essential to the position.
Classified Title: Research Program Coordinator Role/Level/Range: ACRO40/E/03/CD Starting Salary Range: $16.75-$23.00 HRLY (Commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30-5 Exempt Status: Non-Exempt Location: Hybrid/Johns Hopkins Bayview Department name: SOM DOM Bay Geriatric Medicine Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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