Academic Personnel Analyst (7715U), Research Immediate Office - 44978
University of California Berkeley
Location: Berkeley, California
Internal Number: 3599473
Academic Personnel Analyst (7715U), Research Immediate Office - 44978
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
The Vice Chancellor for Research is responsible for research administration, planning and compliance for the Berkeley Campus. The Office of Research provides financial and HR analytical support to over 50 research units, 12 Museums and Field Stations and several administrative units including Research Administration and Compliance, IPIRA, Office of Laboratory Animal Care and Environmental Health and Safety.
Application Review Date
The First Review Date for this job is: November 16, 2022
Using advanced knowledge of UC policies, campus procedures, and collective bargaining agreements, advise VCR Leadership, Units, and Berkeley Regional Services (BRS) on matters involving non-senate academic personnel.
Facilitate the submission and review of personnel actions to ensure that final decisions are communicated accurately and timely to BRS, unit heads, and academic appointees.
Review and recommend decisions on n on-senate academic personnel actions in the areas of recruitment, appointment, non-reappointment, layoff, advancement, compensation, benefits, leaves, misconduct, training and development, and other areas as identified.
As an experienced user of the campus AP Search & Recruit system, facilitate recruitment and waiver requests for non-senate academic appointments.
Liaise with BRS, APO, and OFE to ensure cases are complete, in compliance with campus policies and guidelines, and processed expediently.
Serve as back-up in the absence of the VCR Academic HR Analyst 4 and student assistants.
Review and recommend VCR decisions on non-senate academic merits and promotions.
Drawing on extensive knowledge of academic personnel policy, monitor and determine eligibility for advancement, communicate and advise BRS on case preparation requirements, and review actions to ensure completeness, accuracy, and compliance with policy.
Work with BRS to resolve discrepancies and ensure timely follow-up on requests for additional information and/or resubmission.
Draft recommendation/final decision letters for the VCR and AVCR.
Maintain confidentiality and exercise discretion in dealing with controversial or sensitive topics.
Manage, track and support all Academic Coordinator positions in the research division.
Maintain existing and/or develop new electronic systems for tracking the status of actions submitted to the VCR, non-senate academic appointment/advancement history, case submission deadlines, and other systems as needed.
Assist in evaluating current internal VCR processes and recommend improvements to streamline and increase the efficiency of workflow.
Assist with the implementation of new procedures adopted for use.
Assist in responding to Requests for Information (RFI) from campus, unions, and UCOP.
Assist in salary calculations for central campus academic market/range adjustments.
Using CalAnswers, run reports and present data in a clear, articulate format upon request.
Participate in special projects or assignments that have a direct or indirect impact on academic HR policy and/or Organized Research Units reporting to the VCR.
Works closely with the VCR Finance Team to create a cohesive partnership between HR and Finance to address specific HR issues in the VCR Division.
Ability to analyze complex issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
Ability to communicate effectively orally and in writing with diverse audiences.
Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.
Demonstrated initiative, tact, and diplomacy to effectively carry out all duties assigned.
Excellent computer skills and familiarity with basic office software such as Google Suite and complex HR systems.
Demonstrated ability or willingness to learn complex data mining, analytics, and presentation.
Bachelor's degree in a related area and/or equivalent experience / training.
3 years of demonstrated experience in academic personnel or equivalent HR workforce.
Thorough knowledge of and/or ability to learn UC policies and procedures which govern academic HR.
Knowledge of and/or ability to learn campus goals, priorities, values, and the legal and human implications of decisions.
Thorough knowledge of and/or ability to learn systemwide and organizational policies, union contracts, procedures, and practices that govern academic HR administration.
Knowledge of trends in academia, especially in areas of academic planning, human resource management, and administration.
Salary & Benefits
This is a full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is exempt and paid monthly. The annual salary for this role is commensurate with experience.
Please submit your cover letter and resume as a single attachment in the Resume section of your application.
This is a remote-friendly position, eligible for 100% remote capability.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.