The Johns Hopkins University's Bloomberg School of Public Health is seeking an Academic Program Coordinator to coordinate the academic and administrative function within our Department of Health Policy and Management (HPM). The Academic Program Coordinator will be joining a large enterprise group and play a critical role in the success of HPM's academic programs. We are committed to ensuring a culture and community of inclusion, diversity and respect among all members of the faculty, staff and students.
Specific Duties & Responsibilities
Administrative Support (20%)
Coordinates and manages administrative and academic systems and services to support academic program activities for non-tenured full-time faculty and part-time faculty associates.
Prepares correspondence and also creates basic original correspondence in response to letters and emails.
Prepare reports using Microsoft Office (e.g., Word and Excel), as needed and assigned.
Maintains secure electronic and paper records systems; including those for confidential student records.
Represent HPM at information sessions and other marketing events, as requested, including sharing information with prospective students.
Coordinate and assist with student orientation and graduation.
Staffs HPM Student Endowment Committee and oversees endowment processing
Academic Program Support (80%)
Communicates a level of expertise about the HPM programs through the department email account, phone conversations, walk-in visitors, etc.
Provides information about HPM program admissions requirements, meeting with prospective students and refers prospective students to program advisors when appropriate.
Screens and distributes applications to the faculty serving on the admissions committee, tracks admitted student acceptances, declines and deferrals.
Assists with editing and proofing the academic year catalog and course schedules under supervision of program leadership.
Updates departmental academic webpages
Oversees the tracking of post-doctoral fellows, including application processing, on-boarding and requirement completion.
Monitors course enrollments and approving student registrations following established guidelines.
High School Diploma or graduation equivalent.
Three years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Two-year Degree preferred.
Experience in a higher education environment supporting academic programs strongly preferred.
Experience with Webadmit, Slate, CoursePlus (or other classroom learning management system), CourseLeaf and Drupal.
Must be pro-active with the ability to multi-task and handle competing priorities.
Experience working in a virtual environment.
Professional oral and written communication skills, with ability to draft basic correspondence.
Strong proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint. Comfortable working with databases, with highly accurate data entry skills.
Must be highly collegial with solid interpersonal skills, a demonstrated respect for diversity and the proven ability to work with a broad spectrum of faculty, student and staff populations.
Classified Title: Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.95 - $25.30/hr (Commensurate with experience) Employee group: Full Time Schedule: Mon-Fri/8:30am - 5pm Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Health Policy & Management -Academic Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
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