The Department of Facilities Management (FM) is seeking a Project Specialist who supports the strategic planning for the department and the development and implementation of projects focused on Facilities Planning impacting faculty, staff and students, research and education.
The Project Specialist is responsible for supporting the implementation, coordination, status reporting and stability of divisional and department-wide projects. These projects will have a significant and direct impact on the strategic priorities and administrative and fiscal operations of the Bloomberg School of Public Health division, academic and research departments, and Facilities Management.
Specific Duties & Responsibilities
Carries out all phases of assigned projects where applicable.
Defines projects in collaboration with key stakeholders.
Assembles appropriate project team and defines key tasks and deadlines necessary for execution of deliverable.
Assembles comprehensive project plans and communicates project teamwork assignments. Executes necessary follow-up during implementation.
Supports data collection and analysis to identify strategic and operational opportunities, monitor project outcomes, and closes projects with after-action reviews.
Oversees implementation of strategic plan in partnership with Director, Assistant Directors, Administrators, Facilities Services Manager and Maintenance Planner for Strategic Projects.
Manages full project planning lifecycle of all strategic and operational FM projects (planning, initiating, implementing, monitoring and controlling, and closing).
Adheres to established project management processes and methodologies to ensure projects are delivered on time, within budget, according to established procedures, adhere to high quality standards and meet assigned expectations.
Leverages project management tools (charts, diagrams, plans, data management systems, schedules, documentation, established practices, communications procedures) to update departmental leadership of project status or barriers to implementation. Closes projects with after-action reviews.
Provides regular updates to Facilities Services Manager and Departmental Leadership on project progress using templates and project dashboard.
Implements and manages change in project scope to ensure completion of strategic priorities, procedures, and requirements.
Evaluate and assess overall results of projects for efficacy and effectiveness.
Supports departmental communications via the departmental email, Maximo, Microsoft Teams, Facilities Management website etc.
Supports Facilities Management Department in prioritizing and executing departmental space and equipment planning, facilities construction and renovation, and coordinating faculty and staff relocations. Ensures projects fall within scope and budget set by department and as approved by FM.
Provide administrative and technical support and calendar management assistance to Facilities Management Department.
Research information (trends, standards, guidelines, challenges) for department projects to prepare progress presentations.
Supports the Facilities Management Department as a resource as follows.
Demonstrated project management or other operational improvement experience in clinical, research, academic or facilities services environment preferred. Proficiency with Microsoft Office Suite, Microsoft Visio, Microsoft Publisher and other business applications required.
Detail-Oriented and highly organized.
Excellent planning and time management skills
Thrives in collaborative environment.
Strong communication and interpersonal skills with customers, team, stakeholders, vendors, and external constituents.
Business & Strategy Experience.
Customer-focused mindset in supporting organizational faculty and staff.
Bachelor's Degree in Business Management, Project Management, Finance or other related field and a minimum of four years of related experience in a similar position, with demonstrated practical project management experience.
Knowledge of project management, strategic planning, and change management techniques and tools.
Additional education may substitute for some experience, and additional experience may substitute for education to the extent permitted by the JHU equivalency formula.
Project Management Professional (PMP) certification or equivalent preferred.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Classified Title: Project Specialist Role/Level/Range: ATP/04/PD Starting Salary Range: $61,070 - $83,900/Annually (Commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30 A.M - 5:00 P.M. Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: Facilities Management Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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