This is a classified managerial position with four (4) assignment levels. Levels are based upon size of staff and campus:
Under general direction, with wide latitude for the use of independent judgment and initiative, oversees and is responsible for areas such as: cleaning, operating, maintaining, repairing and making improvements to the physical plant and grounds of a campus; the safe and effective operation and maintenance of the campus facilities; reviewing of repair/service requests and making inspections; establishing preventive maintenance plans and standards; the implementation of campus sustainability and energy saving measures; and dealing with outside vendors, contractors, federal, state, local and other entities.
Assists in, or in the absence his/her supervisor, performs higher level administrative assignments and supervision of staff to ensure the safe and effective operation and maintenance of the plant, mechanical equipment and grounds.
Serves as a principal assistant to a higher level college executive in one or more areas, such as the cleaning, operation, maintenance, repair and improvements of the physical plant and grounds of a community or senior college.
Prepares the annual budget for the operation and maintenance of the college buildings and grounds under his/her control.
Directs buildings and grounds staff in all repair, maintenance, and improvements involving major and minor alterations; directs staff in operation of plant, mechanical equipment and grounds.
Trains staff in proper procedures involving equipment operation and safety procedures.
Establishes work standards and procedures.
Evaluates repair and service requests and makes inspections to determine the need for actual and preventive maintenance.
Oversees operation and repair of vehicle fleet.
Plans for the direction the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work .
Requisitions, distributes and inspects materials, tools and equipment needed for repairs and maintenance.
Reviews finished work, time spent, and material used for assigned projects.
Ensures that waste is properly sorted for recycling or disposal and disposed in the proper manner.
Is responsible for the proper removal of toxic waste under Environmental Health & Safety Office guidelines.
Coordinates proper storage of toxic and flammable materials- allots proper space and containers if necessary.
Assists in making surveys for cost estimates, and checks contractual work in progress for conformance with specifications and blue- prints.
Contracts for maintenance services agreements and ensures adherence to bid specifications; approves payments.
Is responsible for guaranteeing adherence to bid specifications and approving payments.
Prepares bid specification for the performance work by contractors for the rehabilitation, improvement, and repair of buildings and grounds, including areas such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work.
Develops and oversees preventive maintenance plans and standards.
Plans for and directs the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work or prepares bid specifications for the performance of such work by contractors.
Guides and oversees the implementation of campus sustainability and energy saving measures.
Acts as a college representative with outside vendors, contractors, federal, state, local and other entities.
Administrative Superintendent Buildings-Grounds
CAMPUS SPECIFIC INFORMATION
ABOUT JOHN JAY COLLEGE
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason, and an internationally recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.
The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor???s and master???s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
ABOUT THE POSITION
This position will report directly to Chief Administrative Superintendent of Buildings and Grounds.
This position is hands on, with specific duties for managing the building wide custodial services and housekeeping staff, maintenance, painting, laborer, and overall building cleaning including overseeing the management of all associated trades. This position is included in the College's essential personnel list, and as such must respond to and assist with managing any and all emergencies including snow, hurricane, flooding, and other OEM designated or building/campus emergencies. The Administrative Superintendent must be able to work flexible/rotating work schedules as per the College's needs.
In addition to the general duties, the Administrative Superintendent will also be required to:
Recruit, interview, and hire staff.
Create specific job/post assignments and task lists for line staff personnel including specific expectations and supervision of policies and procedures for all subordinate Supervisors at all campus locations.
Oversee staff time and leave record keeping, annual leave schedules, and balances.
Document performance, including written accommodations, annual staff evaluation meetings, and written reviews.
Develop and implement extensive and continuous training programs for custodial services and other staff in all aspects of building cleaning and maintenance systems, equipment, chemical use and storage, EHS compliance, customer service, recycling, new hire orientation, and special post requirements.
Become familiar and knowledgeable with all HVAC, electrical, plumbing fire safety systems and equipment, renovation and capital projects underway, special event support, and overall campus operations.
Use computer programs including Archibus work order system to manage the day to day operations and maintenance of all cleaning and custodial/laborer/maintenance/painting staff work flow and performance. In addition, may input data and estimates into EMS event management system.
Coordinate with other Facilities Management department supervisors, event planners, and other key staff to insure all of the daily facilities services required are in place.
Implement and maintain all exterminating, trash removal and handling, recycling, green product use, cleaning and maintenance of specialty floor, glass, metals, and other specialty building finish systems.
Research and purchase custodial equipment and supplies.
Maintain accurate control and issuance of inventory for all materials, supplies and equipment.
Develop and implement complex management operating and monitoring systems, schedules, protocols and reports for manpower utilization, performance, and supervision to insure the entire campus has a fully integrated and operational custodial and housekeeping management system resulting in a consistent high level of building maintenance and cleanliness.
Assume responsibility in the absence of higher level Administrative Superintendent.
Perform related assignments as assigned.
John Jay College Campus Specifics:
The position will be required to work at 2 separate locations on the John Jay Campus, 524 West 59 th Street and 35 West 67 th Street. Exact schedule will be determined in the future.
Position will assist in supervising snow removal on an as needed basis.
Work with NYC regulatory agencies to ensure safe and efficient operations of the Campus.
A Baccalaureate degree in a related field of study from an accredited college and four years of related experience of which two years must be progressive full-time managerial/administrative experience dealing with a large staff, in the management and/or operation and maintenance of buildings and grounds such as large hotels, educational complexes, large office buildings, large building or hospital complexes, large gardens or parks; OR
A valid New York State Registration as an architect and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in ???1??? above; OR
A valid New York State professional engineers license and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in ???1??? above; OR
A valid New York City High Pressure Boiler Operating Engineers license, a four year high school diploma or its equivalent, and six years of related experience of which four years must be progressive full-time managerial/administrative experience as described in ???1??? above; OR
A four year high school diploma or GED and 8 years of related experience of which 4 years must be progressive full-time managerial/administrative experience as described in ???1??? above; OR
NOTE: An advanced degree in a managerial field from an accredited college may be substituted for an additional year of managerial/administrative experience.
Preferred Qualifications include:
Proficient in Microsoft Office, Word, Excel with experience operating other complex Facility related computer software systems.
For Level 1:
Salary range is : $60,696 - $70,500
Salary commensurate with education and experience.
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button.
If you are viewing the job posting on any other website, please follow the instructions below:
Go to www.cuny.edu and click on "Employment"
Click "Search job listings"
Search by job Opening ID number 25657
Click on "more options to search for CUNY jobs"
Click on the "Apply Now" button and follow the instructions
Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.
Review of resume begins Nov 15, 2022.
Posting is opened until filled.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally-recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent of students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.