Johns Hopkins Technology Ventures (JHTV) supports the commercialization of university technology through technology licensing, the development of corporate research collaborations, and venture creation.
Reporting to JHTV's Associate Director of Finance and Administration, the Financial Manager leads the operations of the JHTV Finance team and provides direct oversight and hands-on administration of JHTV's global financial operations, to include technology transfer licensing activity, the operating budget, and JHTV's strategic programs. The position ensures JHTV adheres to JHU financial controls, policies, and procedures and also works closely with JHTV's senior leadership and management teams to provide resolution assistance on complex issues. The position will serve as a liaison to the JHU Controller's Office, Budget Office, and other University Administration and Schools to advocate for JHTV and to disseminate information to these organizations regarding operational and strategic issues and opportunities.
Specific Duties & Responsibilities
Works alongside the Associate Director to develop, coordinate, and manage the annual and five-year operating and capital plan process in concert with the University. Administration, JHTV leadership, and JHTV divisional management, recommending ways to reduce cost and enhance revenues.
Works alongside the Associate Director to manage the quarterly University Administration financial reporting process to include actual to budget variance analysis and forecasting.
Works alongside the Associate Director to liaise with the University Administration, schools, and university-wide financial leadership in discussions surrounding financial results and budget planning, to include socialization of JHTV's annual school funding allocations.
In absence of the Sr. and Associate Directors, represents JHTV Finance in financial matters.
Monitors JHTV divisional budgets and actual expenditure activity for cost efficiency and strategic growth opportunities. Ensures that expenditures are aligned with JHTV's strategic mission.
Directly participates in and oversees Finance staff in preparation of monthly, quarterly, annual, and ad-hoc financial and metrics-based statements drawing from JHTV internal institutional data and JHU SAP financial data to support the Associate Director, JHTV leadership and divisions, JHU schools, and external stakeholders. Reporting scope includes Technology Transfer, Corporate Partnerships, and FastForward program activity.
Oversees a small portfolio of sponsored research and restricted gift activity including proposal submissions, post-award management, and coordination of reporting on sponsored and non-sponsored projects with program leads. Involves proactive communication with JHURA, Development and Alumni Relations (DAR), and JHTV divisional leads to ensure proper accounting for gifts, sponsorships, and grants to JHTV.
Oversees Finance staff and coordinates with JHTV divisions in a high volume of accounting and procurement functions to include billing, interdivisional revenue and expense transfers, cash uploads, external vendor payments to law firms and royalty payment recipients, check deposits, unidentified cash reconciliation, and other cash-based functions in direct support of JHTV's license revenue distribution activity. Provides oversight and direction to HR, Admin, and Finance staff regarding e-forms, check requests, expense reimbursements, independent contractor activity, purchase order activity, and other ad-hoc functions. Ensures that transactions are compliant, allocable, and timely. Serves as first-level approver of SAP transaction activity.
Assists JHTV Finance staff with complex license revenue transactional activity and provides insight on contract and transactional compliance issues.
Reviews monthly accounting activity; works with JHTV Finance staff to correct errors, and informs the Associate Director of any issues.
Provides oversight of the FastForward leasing program transactional portfolio. Meets regularly with Finance staff and director of FastForward's facilities to reconcile lease payment activity. Requires use of JHU's VPOS system and proficiency in SAP.
Assists Associate Director with tracking and reporting JHTV's salary and fringe expense activity, headcount, turnover, and other key HR data.
Systems and Software
Works regularly with Inteum, JHTV's IP Tracking and License Revenue Distribution system. With the assistance of JHTV Finance staff, ensures that SAP financial activity (revenue and expense) is reconciled to this internal system on a monthly basis. This role requires in-depth experience in SAP Analytics and ECC, as well as proficiency with using databases and systems.
Using complex Excel formulas and functions, prepares formatted reports and presentations. Leverages Excel pivot tables in daily reporting requests.
Assists JHTV SAP end users with SAP issues.
In coordination with Associate Director, manages JHTV Finance staff and is responsible for the overall direction, coordination, and evaluation of the Financial Operations team. Identifies opportunities for process efficiencies and business continuity measures.
In coordination with Associate Director, supervises, trains, and leads the JHTV Finance team to ensure all accounting and month-end reporting is completed. Motivates team and provides strong leadership; participates in new hires, onboards new staff, and provides day-to-day direction. As needed, conducts performance management and addresses employee relations matters in a timely fashion.
Sets clear performance expectations, provides feedback, recommends training and coaching when appropriate, ensures recognition for results and takes corrective action to resolve performance problems as appropriate.
Promotes and models a culture of exceptional customer service.
Works in concert with HR staff to ensure staff sponsored e-forms are timely and that sponsored salary expenditure is in alignment with grant budgets.
Serves as a key member of the JHTV's management team, providing leadership and direction on a variety of topics, including by not limited to Concur, JHU travel reimbursement policies, procurement and check requests, Payment Works, ServiceNow, and Independent Contractor activity.
Special Knowledge, Skills & Abilities
Excellent written and oral communication and presentation skills.
Highly organized and detail oriented with ability to prioritize multiple responsibilities.
Strong organizational skills, a flexible work style and able to manage multiple challenging projects simultaneously in a fast-paced work environment.
Broad knowledge of financial planning and budgeting, with strong presentation skills, as well as demonstrated experience managing financial and capital planning.
Proactive communication style and comfort with reaching out to a broad range of contacts, including but not limited to JHU Central Leadership, School and Department Leadership, JHU Research Administration, Development and Alumni Relations, Office of Research Administration, external companies and individual stakeholders.
Ability to manage budgetary matters at both high oversight and detailed analysis level.
Understanding of general accounting principles and practices.
Ability to analyze data to perform financial trend and projection analysis.
Comprehensive knowledge of SAP reporting and all end user functions.
Able to identify short and long-term problems, strengths and weaknesses of current practices, alternatives, and implementing creative solutions to address complicated issues.
Advanced proficiency in Microsoft Office Suite applications (expert experience in Excel).
Ability to work independently and make sound judgment.
Knowledge of JHU policies and procedures.
Knowledge of federal regulations related to sponsored funding for educational institutions (Circular A-21, A- 133, and FAR).
Working knowledge of electronic proposal submission systems, i.e., COEUS, FIBI, NIH commons, FastLane, and Grants.gov
Bachelor's Degree in Finance, Accounting, Business or related field.
Five years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
U.S. Citizen or legal permanent resident required due to Federal Export Controls.
Two (2) years of supervisory experience at JHU or elsewhere preferred.
Classified Title: Financial Manager Role/Level/Range: ATP/04/PE Starting Salary Range: $71,230-$97,880 Annually (Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:30am-5pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: Finance and Administration Personnel area: Academic and Business Centers
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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