We are seeking a Budget Analyst. The Budget Analyst will support the Inheritance Baltimore team in the Krieger School of Arts and Sciences. Under the supervision of the Associate Director of Fellowships and Community Engagements, the Budget Analyst will coordinate and oversee budgeting activities related to the Inheritance Baltimore Andrew Mellon grant. Ensure compliance with the University and/or grant regulations and restrictions.
Specific Duties & Responsibilities
Provides reports to the Primary Investigator and Associate Director regarding expenditures and reconciliations and other areas of concern.
Responsible for performing monthly reconciliation. Develop and generate SAP and Analysis financial reports and files, and verify budget and expenditures to ensure compliance with university and grant policies.
Prepare travel reimbursements and vendor contracts, receipts, quotes with thorough documentation for compliance purposes for submission to Central offices for processing.
Ensure policies are met, correct cost rates are applied, appropriate forms are completed.
Update and create a variety of spreadsheets and databases used to reconcile grants and cost centers.
Initiate and/or assist with travel advances, reimbursements prior to and after travel, and local travel reimbursements in accordance with JHU and Federal Guidelines.
Recommend and enhance procedures, and administratively coordinate implementation of new or modified processes and systems.
Process Independent Contractor agreements, tax certifications, shopping carts and payments.
Use, administer and allocate Institute P-Card expenses against budgets, review and research Pcard documentation, default transactions and process expense transfers.
Process shopping carts in SAP, track purchase orders, create goods receipts and ensure that staff and faculty receive goods that they have ordered. Retain packing slips and other required documentation for reconciliation purposes.
Monitors monthly expenditure statements for budgets and prepares documents required to maintain balanced accounts for review and approval by supervisor. Locates and compiles information and formats reports, to track funding balances and create projections.
Monitors status of reimbursements and vendor payments to ensure timely processing. Follows up with internal and external partners as needed to communicate additional needs and status.
Works independently and with various team members to achieve goals.
Collaborate within a team dynamic as well as interact skillfully and diplomatically with numerous constituents internally and externally.
Pay undergraduate and graduate students, approve timesheets.
Other duties as assigned.
Special Knowledge, Skills & Abilities
Three years of financial administration experience is preferred ideally in a similar transactional environment.
Knowledge of the SAP accounting system practice and implementation within the Hopkins environment desirable.
Must be proficient in Excel. Also should be familiar with other Microsoft Office products.
Candidate must have strong organizational skills and the ability to work independently under general supervision.
Must possess the ability to effectively interact with all levels of University employees as well as outside contacts.
Should be familiar with accounting and budgeting theory and practices.
Excellent verbal and written communication skills; must be able to draft professional emails and internal reference materials.
Must be detail-oriented and able to manage time effectively.
Proven track record of initiative and follow-through.
Proven customer service skills, ability to maintain confidentiality and work on several tasks simultaneously to meet various concurrent deadlines.
Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook), SAP (preferred), and skilled in online research.
Ability to use technology to create administrative efficiencies and an interest mastering new software and university online systems.
Ability to interpret and apply University policies and compliance requirements around purchasing, accounts payable, reimbursements and account reconciliation.
Utilize and understand the various payment mechanisms used by the University (ex. procurement cards, check requests, purchase orders, corporations.
Bachelor's Degree in Finance, Accounting, Business or related field.
One year of related progressively responsible experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $22.55 - $30.97/hr. (commensurate with experience) Employee group: Full Time Schedule: Mon - Fri 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: KSAS Dean's Office, Inheritance Baltimore Personnel area: School of Arts & Sciences
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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