The Health Systems Program, located within the Department of International Health works to design systems and implement equitable and cost-effective strategies for delivering health care and health promotion interventions to disadvantaged and underserved communities in the U.S. and abroad. Comprised of approximately 70 faculty and 10 staff the Program offers a number of academic programs as well as being active in both research and practice. We are seeking a Sr Administrative Coordinator who will provide administrative support to the Director as well as managing complex administrative processes to support the operations of the Program, and interacting with students, faculty and guests. Given how visible and outward looking this position is, the role requires tact, and strong interpersonal and communication skills.
Specific Duties & Responsibilities
Organize meetings, help develop meeting agendas and prepare meeting materials.
Manage task files and follow up on activities and projects, staying informed regarding all ongoing projects for the Director.
Administratively support the Director of the Heath Systems Program (HSP) including: scheduling appointments for the Director, anticipating and resolving schedule conflicts, arranging travel, and serving as point of contact for the Director's office.
Assist with Faculty searches, appointments, promotions and evaluations, including meeting scheduling, making room reservations, setting up guest itineraries, composing memorandum for internal distribution, and supporting travel arrangements.
Exercise a high level of independent judgment in triaging requests and resolving issues for a variety of constituencies.
Effectively communicate with the Health Systems Academic Leadership Team (HSALT) (including participating in meetings and taking minutes), administrative leaders, faculty, students, and other staff, on behalf of the Director.
Manage inventory of office supplies.
As the procurement cardholder compile supply and other item requests and place orders utilizing cost-effective methods.
Monitor receipt of items and organize invoices and reimbursements for payment and budget reconciliation.
Maintain confidential databases and shared files, email listservs, as well as the Health Systems.
Program events calendar.
Manage large and small-scale event planning, (such as student orientation, faculty and staff meetings, special seminars) including issuing invitations, tracking acceptances, managing conference line, and making catering orders.
Document, and as necessary update standard office processes and procedures.
Represent HSP in internal (JHU) and external relationships with professionalism and diplomacy.
Handle special projects and other duties as required.
High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $20.40-$28.00 HRLY (Commensurate with experience) Employee group: Full Time Schedule: Monday to Friday: 8:30 am – 5 pm Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Health Systems Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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