Carey Business School is seeking an Events Administrator, who will be responsible for supporting academic and non-academic events, meetings and other activities. The position will require detailed organization, foresight, and coordination with the events management team, campus operations and facilities, and regular interaction with individuals at all levels, both internally and externally.
Specific Duties & Responsibilities
Lead the front-end meeting and event planning process, including managing space planning, arranging for catering, and communicating effectively to clients.
Supervise and assist with the physical appearance of the facility and the set-up of tables, chairs, stages, fixtures, and ancillary needs either individually or with assistance from the facilities staff.
Manage details for various high-profile events, including but not limited to Commencement, events involving the University President's Office, academic conferences, and other event needs.
Manage all space rental requests and fulfillment, for both Johns Hopkins affiliates and external clients; responsible for helping to generate rental revenue opportunities.
Consult with event hosts to implement a comprehensive virtual event design strategy.
Manage virtual event platform for VIP events.
Maintain technical knowledge of Zoom Meetings and Zoom Webinar, remaining up-to-date on current updates and expected changes.
Execute the roles and responsibilities of this position with minimal supervision.
Special Knowledge, Skills, & Abilities
Ability to simultaneously manage multiple events properly, resolve conflict and effectively delegate tasks and duties.
Ability to build effective relationships with and provide support to internal and external customers.
Manage time effectively based on daily schedule.
Detail oriented, ability to prioritize tasks, and able to work under pressure with multiple deadlines.
Ability to exercise independent judgment to fulfill the responsibilities of the role and group.
Communicate proactively with all key stakeholders such as Students, Departments, Operations/Facilities, IT, Security, Facility Coordinators, Building Management and University Events.
Microsoft Office, Outlook, 25Live/College Net.
High School Diploma or graduation equivalent.
Five years related experience.
Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
3+ years of progressively responsible event management experience preferred.
Due to the presence of alcohol, candidate must be at least 21 years of age.
Experience using 25 Live/College Net scheduling software, preferred.
Ability to stoop, sit, and stand for extended periods in support of in person events.
Classified Title: Sr. Special Events Coordinator Working Title: Events Administrator
Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $20.40-$28.00 HRLY (Commensurate with experience) Employee group: Full Time Schedule: M-F with some evening and weekend needs Exempt Status: Non-Exempt Location: JH at Harbor East Department name: Operations Personnel area: Carey Business School
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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