Brown Dining Services is a self-operated auxiliary unit of Brown University with an annual budget of $38 million, and annual food and non-food purchases of $13 million. Under the direction of the Director of Finance, the Purchasing and Database Specialist is responsible for coordinating the purchase of all food and non-food supplies and services. This position will oversee union employees working on the dock in Lead Receiver and Receiver positions. This position will work closely with the Senior Leadership Team and their direct reports.
Major responsibilities included but not limited to:
Purchase high quality, competitively priced food, goods, and services.
Create Purchase Orders
Obtain price quotes and product availability
Oversee delivery times and frequency
Ensure problems (out of stocks and returns) are corrected swiftly
Develop and maintain vendor relationships.
Assist in researching, assessing, and sampling new products.
Evaluate new product appropriateness with the Director of Wellness and Nutrition.
Ensure procurement needs are met in a cost effective and timely manner.
Maintain files of contracts, product specifications, vendor lists, catalogues, cost and discount information.
Process contract adjustments; including cancellations, additions, modifications and separations.
Coordinate with managers to monitor inventory and determine supply needs.
Assist in the management and maintenance of food management systems.
Perform the administrative function as it relates to all food item data in food management system
Manage union staff
Assist in hiring and oversee training for specified union staff
Foster effective communication among staff
Ensure compliance with required EHS training for direct reports
Write annual union performance reviews
Complete weekly payroll for all union staff
Verify invoices against product received and orders placed.Â Ensure accuracy of negotiated pricing.
Assist in development and execution of inventory control processes.
Assist in review of plate costing and make recommendations to maintain cost of goods expectations.
Partner with Director of Finance to establish and report Key Performance Indicators (KPIâ™s) to benchmark and monitor costs.
Provide research, reporting, and analysis to Diningâ™s Senior Leadership team, as needed.
Education and Experience
Associateâ™s Degree and 3-5 yearsâ™ experience in food purchasing or equivalent combination of education and experience.
1-2 years of related experience, or equivalent combination of skills and experience
Experience in database and food management systems required
Experience in higher-ed industry preferred
Experience in the Foodservice industry preferred
Ability to work collaboratively and cross-functionally
Excellent communication and interpersonal skills
Excellent analytical skills and attention to detail
Proficiency in Microsoft Excel, as well as other Microsoft Office applications
Possess a willingness and ability to support and promote a diverse and inclusive campus community
Highlyeffective oral and written communication skills.
Ability to problem-solve and strategize
Strong organizational and interpersonal skills for managing multiple projects.
Ability to effectively communicate both verbally and in writing with all levels of staff and members of various departments
Ability to organize, evaluate and analyze data.
Ability to compose reports, procedures, and correspondence.
Ability to conduct cost-benefit analyses and analyze/compare financial proposals
Ability to use a computer to communicate, prepare and generate reports, conduct research, and create presentations and documents
Ability to work independently.
Ability to exercise good judgment in making decisions.
All offers of employment are contingent upon a records check satisfactory to Brown University.
This position is an on-site only position. It is not eligible for hybrid or remote status.
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work and must also receive a COVID-19 booster within thirty (30) days of becoming eligible, unless they are approved for a medical or religious exemption. For more information, please visit the Healthy Brown site.
Recruiting Start Date:
Job Posting Title:
Purchasing and Database Coordinator
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a personâ™s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities.
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.