We are seeking a Sr. Contracting Manager. Under the general supervision of the Director of Design & Construction (DO), the Sr. Contracting Manager (SCM) oversees and manages the Contracting Team which provides procurement services for design, consultant, and construction services, contract administration, and accounting services for the Design & Construction (D&C), Program Management, and Facilities Teams.
D&C is responsible for management of the design, construction, and occupancy for all new construction, renovation, and capital renewal projects on the JHU Homewood campus, Mount Washington campus, JH at Eastern, JH at Keswick, Washington DC campus, and Montgomery County Campus. D&C provides services to all university schools and divisions, except the Bloomberg School of Public Health, School of Medicine, and Applied Physics Lab.
The Department also provides tenant fit-out services for the Johns Hopkins enterprise which in addition to the above, includes the Bloomberg School of Public Health, School of Medicine, Applied Physics Lab, The Johns Hopkins Health System, and The Johns Hopkins Community Physicians.
Specific Duties & Responsibilities
Manages and oversees the Contracting Team.
Oversees adherence to the D&C Process and Procedures Document and University Policies by the D&C and Program Management Teams, and respondents to RFP's and bid solicitations.
Collaborates with the DO to maintain current process and procedures along with formulating and implementing new processes to further improve documentation, reporting, and efficiencies.
Collaborates with the Directors and Associate Directors to develop and implement procurement strategies while ensuring adherence to current policies, procedures, and D&C project management standards.
Collaborates with the Project Management Teams to develop Request for Proposal (RFP) and Invitation to Bid (ITB) solicitations for design & consultant services, construction management & general contracting services, and furniture and equipment procurement.
Oversees pre-bid meetings, bid analysis, vendor interviews, award recommendations, and contract negotiation.
Collaborates with the Economic Inclusion Manager to establish and implement contracting strategies in alignment with the Johns Hopkins Economic Inclusion and HopkinsLocal program, and to develop Economic Inclusion strategies for vendor and workforce development.
Oversees the management of work induction, including project request forms and project initiation, purchase orders, and invoicing through the PMWeb project management system and SAP.
Oversees the financial management of project fee calculations, project cash flows, and project closeouts.
Oversees the management of contract drafting and execution.
Represents D&C on the JH Enterprise Vendor Review Committee (JVRC) to evaluate potential consultants, contractors, and vendors while monitoring performance of vendors across the project portfolio.
Develops excellent vendor relations based on reasonable expectations, consistency in project execution, fairness, and prompt payment.
Collaborates with Office of General Counsel and Risk Management regarding contracting requirements.
Works cohesively with all departments within Johns Hopkins Facilities and Real Estate to support the overall mission of the organization and the University.
Fosters collaborative relationships with internal JHU constituencies including department leadership and representatives.
Represents the university to external constituencies including architects, engineers, constructors, regulatory agencies, etc. on a variety of issues related to project procurement requirements.
Along with Director, Project Managers and clients, reviews proposals and bids, attends consultant and constructor interviews, and recommends best value contract awards.
Oversees all RFP and ITB submissions to assure accuracy of proposals for fair and accurate evaluations by the project team.
Oversees the management of the contract award to the successful firm.
Provides recommendations to the Director regarding team personnel issues including, but not limited to, hiring, mentoring, goal setting, and disciplinary action as necessary.
Conducts performance reviews for assigned staff.
Uses broad range of engineering, architectural, construction, legal, management and business knowledge to identify, describe, analyze and resolve technical, staffing, contractual, or financial issues.
Oversees the compilation of data to demonstrate that policy and procedures are followed to document contract awards.
Develops and implements procedures for the area of responsibility.
Provides reports to the DO including, but not limited to, project volume and status, project closeout, fees, and cash flows. Manages programs and/or projects within defined budgets.
Directly responsible for Contracting Team staffing to maintain productivity levels consistent with departmental goals and objectives.
Demonstrates the use of excellent verbal and written communication skills for consensus building, collaboration, and problem solving.
Clearly communicates and reinforces performance expectations and job responsibilities to assigned staff.
Exchanges routine and non-routine information with staff, vendors, and internal and external clients as appropriate.
Reports to: Director of Operations, Design & Construction.
Supervises: Contracting Team which currently includes the Contracting Manager, Financial Project Manager, Contract Administrator, and Accounting Specialist.
Bachelor's Degree, preferably in Management, Construction Management, Architecture, Engineering, or related discipline.
Ten years of related procurement experience with a proven track record of providing excellent customer service to internal and external clients.
Five years of progressively responsible management of professional staff which is concurrent or in addition to the ten years of experience noted above.
Special Knowledge, Skills & Abilities
Demonstrate the ability to manage and mentor a team of professionals.
Coordinate and prioritize tasks, resolve problems, and prioritize work to ensure resources are employed appropriately.
Detailed knowledge of procurement, contract management, economic development and accounting.
Detailed knowledge of design and construction agreements.
Proficient knowledge of computer applications including Windows, word processing, excel, and project management and procurement software.
Detailed knowledge of procurement policies and procedures.
Ability to use equipment indicated herein.
Collaborative, inclusive, consensus-building management style which builds and sustains positive working relationships with a wide range of constituents and external vendors.
Interacts professionally with JHU departmental staff as well as contractors, manufacturers, vendors and consultants.
Ability and comfort level with public speaking and presentation skills as needed.
Committed to the mission of the University, customer service, and best practices in design and construction procurement.
Familiar with project management software financial management, and accounting
Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hands(s) or arm(s), for example, using a keyboard.
Communication skills using spoken and written word.
Ability to see within normal parameters.
Ability to hear within normal range.
Ability to move about.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Classified Title: D & C Contracting Manager Working Title: Sr. Contracting Manager Role/Level/Range: ATP/04/PF Starting Salary Range: $83,100 - $114,230 - $145,360 annually (Commensurate with experience) Employee group: Full Time Schedule: M-F 7.5 Exempt Status: Exempt Location: JH at Keswick Department name: Design & Construction Personnel area: University Administration
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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