We are seeking a HR Coordinator. The HR Coordinator will provide human resources and payroll support to the Operations Specialist for the Department of Biomedical Engineering at the Johns Hopkins University (JHU) School of Medicine and Whiting School of Engineering. This Position represents Biomedical Engineering as appropriate in communicating professionally with faculty, administrators, staff, students and external contacts. The HR Coordinator Responds to and resolves questions, problems and issues, and gathers data as needed. They Interpret operating policies of the University.
Specific Duties & Responsibilities
Processes Internal Service Requests (ISR's) for the department.
Processes I-9s for faculty and students.
Works with hourly employees to accurately track their time through the weekly time sheet.
Maintains system to track faculty/staff payroll information and generate reports.
Processes promotions, transfers, reclassifications, salary increases, bonuses, overtime, and terminations.
Implements system to monitor/resolve payroll issues: salary distribution/supplements/merit increases/terminations.
Administers the full-time, part-time, limited and casual faculty/staff/postdoc/student payrolls, including all documentation, processing, maintaining, and reporting.
Serves as payroll consultant to department administrators and managers.
Supports the CAT2 payroll of casual staff/student workers by ensuring hours are appropriately tracked and reported, and all federal/state regulations followed.
Anticipates potential payroll issues and questions and takes pro-active action to prevent development of problems or resolve problems.
Maintains payroll data information systems and related documentation.
Audits and reconciles all payroll actions.
Develops and documents standard operating procedures for the payroll department.
Analyzes payroll processes to identify areas for process improvements and streamlining.
Develops efficient electronic and paper record keeping systems to track a significantly high volume of electronic and paper payroll transactions ensuring security of information.
Works with Operations Specialist to identify and develop procedures to allow seamless new hire/termination processing, staff/faculty/postdoc/student changes, and on any special projects impacting payroll such as organizational restructure, large scale special hiring projects, etc.
Manages confidential HR material and projects.
Assists, compiles, and disseminates information for JHU SOM and WSE Human Resource initiatives.
Composes and/or prepares documents for content, quality, and style, turning rough drafts into finished documents.
Facilitates the financial approval process for submitting positions through NEXUS and JHU Success Factors (SF).
Submits and tracks requisitions in SF. Coordinates candidate interviews, phone screens, and reference checks.
Provides recruiting and selection support for all open requisitions.
Serves as a liaison for Central HR as needed to bridge communication with faculty/managers.
Under the direction of the Sr. Administrator and/or the Operations Specialist assists in providing faculty and staff appropriate Family and Medical Leave (FML), STD and or LTD paperwork.
Tracks and updates FML determinations and changes.
Ensures that all FML related time is tracked in the E210 system.
Function as primary point of contact for faculty/managers/staff/students for time and attendance.
Ensures all non-exempt weekly time input is completed within federal regulations.
Ensures all non-exempt overtime payments are processed timely and within federal regulations.
Ensures all faculty/manager approve E210s by the designated monthly deadlines for accruals of vacation and sick leave by the SOM Business office.
Administers the e210 timekeeping system as appropriate, pro-actively ensuring information is up-dated to permit appropriate manager access and records approval.
Determines appropriate leave usage and codes and up-dates staff time keeping system to reflect correct use of accrued sick or vacation, short term disability and/or leave without pay for all staff on family medical or other leaves of absence.
Terminates employee access; coordinates badge collection and JH property collection.
Uses the network and a variety of software programs to create and organize quality documents and reports.
Prepares forms as directed to initiate credentialing application.
Prepares credentialing file and obtains signatures as required.
Prepares transmittal sheets, checklists and other documents related to credentialing file.
Initiates ISRs to request/maintain positions.
Processes payroll related ISRs.
May compose standard letters to assist in credentialing requests.
Processes visa applications through iHopkins.
Maintains existing and create new records of personnel for departmental faculty, staff and students.
Creates and maintains HR personnel files.
Performs miscellaneous related duties as assigned.
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills & Abilities
Able to maintain confidentiality with sensitive information.
Able to coordinate multi-faceted types of work.
Proficient in Word, Excel, PowerPoint, Visio, Email communications, electronic calendaring, transcription, excellent spelling and grammar.
Excellent interpersonal and organizational skills, ability to handle multiple complicated tasks, prioritization skills. Ability to operate PC, laser printer, fax, copier, shredder, scanner, and multi-line phone.
Classified Title: HR Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.95 - $25.30/hr (Commensurate with experience) Employee group: Full Time Schedule: Monday through Friday/8 hours Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM BME Biomed Engineer Administration Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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