The Department of Orthopedic Surgery is searching for an administrative coordinator who provides administrative support to the faculty of the pediatric group to include editing/proofreading, correspondence, calendar management, meeting and travel coordination and research support.
Specific Duties & Responsibilities
Arrange and coordinate JHU and non-JHU meetings. Maintain schedules for PIs.
Proofread technical, scientific and financial documents, as well as all correspondence for mathematical errors, typographical accuracy and correct grammar.
Coordinate and organize meetings and events. Manages room reservation requests/meeting room calendars for events.
Arrange complex and detailed travel plans both domestic and international, to include meeting registration, hotel, and transportation needs, and ensure faculty have appropriate travel itinerary and/or documentation. Identify most suitable travel services. Perform with travel agency to verify details and arrange reservations.
Compile visit itinerary. Execute travel planning and coordination for outside guests
Research and review travel arrangements (hotel, flight and car service).
Assist with activities related submitting documentation for reimbursement.
Order supplies as needed.
Complete online forms.
Prepare and distribute agendas, meeting minutes and reminders for meetings.
Attend and records minutes of meetings. Compose agendas, documents, correspondence, and memos.
Assist in maintaining organization of google drive and other core project management tools utilized by the Center.
Use various software applications to assemble, manipulate and/or format data and/or reports and presentations.
Utilize the Internet to search for information.
Create presentations and reports at the request of the Executive Director.
Work collaboratively with research study team members to assure that study deliverables and report schedules are met as required by the granting agencies; track completion of assigned tasks.
Conduct literature review, organize bibliographic information, and summarize findings.
Assist in preparation of study protocols and materials and other essential study functions
Assist in writing and submitting manuscripts as needed.
Assist with the writing and development progress reports, study tools and documents, meeting minutes, and help lead meetings and conference calls with study team and various stakeholders.
Perform miscellaneous related duties as assigned.
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Experience in a related medical office, hospital, call center or customer service environment.
Intermediate computer and proofreading skills.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Hourly Pay Rate Range: $17.95-$25.30 HRLY (Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday 8 AM- 4:30 PM Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Ortho Pediatric Division Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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