Career Center

We are seeking a Deputy Chief of Staff-SOM who will be responsible for supporting the management of the JHM Board of Trustees and supports the Chief of Staff in the management and execution of strategic priorities for the Office of the Dean/CEO. This position serves as the day-to-day point of contact for the board staff, board members and officers, coordinating activities and communications, overseeing events, managing the staff, and supporting the JHM Board Secretary for board legal matters.

Specific Duties & Responsibilities

Strategic Initiatives & Advisory Support

• In support of the SOM Chief of Staff, lead ad hoc project teams and take responsibility to achieve pre-determined outcomes.
• Serve as a strategic liaison to internal leadership teams and external constituencies related to strategic projects, initiatives and priorities
• Provide advice, counsel collaboration, and operational support to the SOM Chief of Staff on priorities of the Office of the Dean/CEO related to long-range planning, new developments, local and national issues, key projects and trends impacting JHU and JHM, issues management, crisis communications and stakeholder relations.
• Strategize with the Office of the Dean/CEO and other senior leadership on policy, planning, and issue resolution.
• Manage implementation plans and ensure appropriate coordination and communication.
• Review and assist with shaping speakers' presentations for the JHM Board/Executive Committees, aligning them with JHM's mission and strategic plan and working to foster meaningful discussions about these topics/issues.

Board Management

• In collaboration with the JHM Board Secretary and SOM Chief of Staff, manages the agenda, scheduling and planning for JHM Board meetings, JHM Executive Committee meetings, JHM Nominating Committee meetings, Board Team planning meetings and other trustee activities and events.
• The Board Secretary will attend and staff all meetings.
• Supports the JHM Board Secretary and SOM Chief of Staff in developing and coordinating new member orientation and other related development programs for board members.
• Serves as a close liaison and maintains communication with the JHU, JHM and JHH/JHHS Board Secretaries, Office of the JHU President, the Chairman of the JHM Board and other trustees. Liaise with JHM leadership, faculty, staff, and external entities related to the work of the JHM Board Office.
• Prepares update newsletters and other board education materials for Board meetings in partnership with the SOM Chief of Staff as well as the SOM Director of Strategic Communications and the Marketing and Communications team. Prepares agendas, correspondence, and other materials for the Board Team for approval.
• Coordinates timely and accurate uploading of materials for the Board of Trustees electronic portals (Diligent Client) in advance of all meetings.
• Responds respectfully and promptly to Board of Trustee VIP medical appointments and other requests.
• Manages the work of administrative staff who will schedule and provide logistical support for meetings and events including making room reservations, setting-up meeting rooms, producing invitations, tracking attendance, coordinating teleconference and/or audio-visual services, coordinating catering, providing parking vouchers, collecting speaker bios, sending post-meeting surveys, and other related tasks.
• Maintains JHM membership profiles, board directory information and lists of board and committee members, and coordinates website updates relating to memberships. Advises the Board Team on succession planning for retiring trustees.
• Works on special projects as designated by the SOM Chief of Staff.

Supervisory Responsibility

• Assigns work to the Executive Assistant to the Board such as preparation of meeting materials, logistical needs, and other activities related to record maintenance and board management.
• Assigns work to the administrative staff who support the Office of the Dean/CEO, reporting to the SOM Chief of Staff, for event planning, board management, and strategic project purposes

Financial

• Oversee development and monitoring of budgets for Office of the Dean/CEO operational activities and events and JHM board meetings.
• Provides management of financial transactions and administrative processes to ensure accounts are current.
• Must be able to use and understand JHM, JHHS and JHU forms, signature authority policies, requisitions, purchase orders, etc.

Event Planning

• Oversees the planning for Office of the Dean/CEO events to include the annual leadership retreat, new professor's dinner, Dean's distinguished lecture series, VIP visits, new directors' welcome reception, retirements, holidays and other events as needed.
• Coordinates and maintains communication with the JHU and JHH/JHHS Board Secretaries on planning and execution of joint trustee convenings and events, in partnership with SOM Chief of Staff, SOM Director of Strategic Communications, and JHM Deputy General Counsel.

Communications

• Working with the SOM Director of Strategic Communications, speechwriter, and the SOM Chief of Staff, draft, reviews, and coordinate communications, letters, reports, and reviews.

Knowledge, Skills, & Abilities 

• Self-motivated, focused, positive attitude, flexible, professional and proactive.
• Ability to multi-task and work in a complex, fast-paced, demanding environment.
• Strong organizational skills and attention to detail.
• Available to respond to requests from leadership and trustees outside of regular working hours.
• Ability to anticipate issues and needs.
• Ability to handle highly confidential and sensitive matters in an appropriate manner.
• Ability to deal with high-level executives.
• Ability to collaborate with people at all levels.
• Ability to develop, organize, and implement office procedures and systems.
• Ability to make decisions and maintain confidentiality.
• Ability to initiate and complete projects with minimal supervision.
• Excellent oral and written communication skills.

• Bachelor's Degree required.
• Minimum 10 years of progressively responsible administrative and/or financial experience, including at least 3 years of supervision experience.

Classified Title: Secretary JHM Board of Trustees 
Working Title: ​​​​​​​Deputy Chief of Staff -SOM   
Role/Level/Range: ATP/04/PE  
Starting Salary Range: $71,230-$97,880 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: 37.5 
Exempt Status: Exempt 
Location: ​​​​​​​School of Medicine Campus 
Department name: ​​​​​​​SOM Admin Exec Off Gen Administration  
Personnel area: School of Medicine 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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