Career Center

We are seeking a Sr. Administrative Coordinator. The Center for Social Concern (CSC) fosters a lifelong commitment to active citizenship by integrating education, action, and reflection into community-focused programming for Hopkins' students within Baltimore City. The Senior Administrative Coordinator role is critical in providing administrative, programmatic, and financial management support to the Center for Social Concern's portfolio, advancing our mission. This position will be highly detailed and technical and require exceptional administrative judgment and communication with a diverse network of people.

The candidate will be responsible for maintaining a foundational level knowledge of a variety of programs and financial management platforms that support departmental operational processes. The ideal candidate for this role will be a collaborative team member as they will work with all CSC staff members to support the CSC's office and financial management as well as logistical support.

The role provides calendar management for the executive director, coordinates departmental meetings (in-person and virtual), maintains office supplies, on-site facilities coordination, logistics management for programs and events, and assists with special projects. Reporting to the CSC operations leadership, this position will perform a wide variety of duties and administrative tasks necessary for smooth operation of the Center.

Specific Duties & Responsibilities

Office Management/Administrative Support 30%

• Ensures smooth management of the day-to-day administrative operations of the Center including coordination with IT services, Jcard management, events and scheduling, housing, facilities, catering, and other campus departments and vendors as needed to ensure general office and event maintenance.
• Manages inventory of office supplies and places new orders as needed.
• Supports management of the general email inbox and responds to inquiries in a timely manner.
• Coordinates complex staff meetings (in-person and virtual via conferencing platforms); organizes meeting materials, agendas, and meeting minutes as needed.
• Calendar management of the executive director and additional centralized department calendars such as parking pad, staff meetings, vacation, programming, office meeting rooms, etc.
• Coordinates travel for CSC staff guests as needed.
• Supports special projects and events as required.

Financial Management and Logistical Support 70%

• Provides risk management, operational and financial management support for CSC programs that includes: platform management, supply purchasing, room reservation requests, transportation coordination, and overseeing general budget management.
• Manages Lyft Program for all CSC programs through Hopkins Engage & Lyft platform and overall transportation to support CSC programs as needed.
• Supports budget analyst as needed to process financial management transactions such as student timesheets, invoices, reimbursements, and honorariums.

• High School Diploma/GED required. 
  

• Five years' progressively responsible experience providing administrative support to multiple supervisors and leaders. 
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Associate's or Bachelor's Degree preferred.
• Three years' experience in event planning, logistics, or coordination desired.
• Experience in a professional setting providing office management and administrative assistance is preferred.

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $20.40 - 28.00/hr (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus
Department name: ​​​​​​​Center for Social Concern 
Personnel area: University Student Services 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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