Career Center

We are seeking an Administrative Manager. The position focuses on the following main business and personnel responsibilities: formulating and monitoring budgets, strategic planning, staff supervision, compliance with regulations and policies, hiring and onboarding, interactions with constituents outside the department, and facilities/space management. Activities of the position related to these responsibilities are listed in detail below.

Specific Duties & Responsibilities

• Oversee all activities related to pre- and post-award administrative and financial processes.
• Address complex financial management problems, audit questions, contract management issues.
• Serve as the university liaison for all administrative, financial, and operational matters, including representing the Department in Divisional and Interdivisional meetings.
• Participate in DBO working groups to provide counsel and recommendations for issues that impact the Whiting School of Engineering.
• Ensure proper management and compliance of all sponsored awards.
• Serve as the primary contact for sponsors on contractual and financial matters.
• Participate in Departmental and Center strategic planning and implementation.
• Provide financial reports and analyses used for strategic planning.
• Assist Department Head with development, preparation and review of divisional budgets including establishing a five-year plan for the department.
• Assist the Director of Materials Characterization and Processing Facility in developing and maintaining a business plan, including development and initiation of strategic initiatives to build faculty equipment and user base, review and establish annual rates and oversight of routine billing, and provide budget oversight and projections.
• Develop and implement policies and procedures, e.g., business continuity.
• Help identify funding opportunities to expand research activities.
• Oversee proposal processes.
• Oversee and monitor the closeout of grants and contracts including review of final Financial Status Reports (FSR).
• Manage the academic needs of the department in support of academic programs and students.
• Establish and maintain positive professional liaisons both internal and external to the Department, Center, school and university.
• Oversee general facilities operations.
• Advise and assist staff with HR processes and policies.
• Supervise performance of administrative staff, conduct performance reviews in close collaboration with Head and/or Director, identify professional development opportunities, and establish a culture of matrixed management (the practice of managing individuals with more than one reporting line)
• Create position descriptions and requisitions for new hires, performs other HR-related tasks, e.g., hiring, terminations, performance management.
• Process faculty, staff and student visa requests.
• Conduct administrative staff meetings, promote cross training and provide a forum for information exchange.
• Mentor staff and identify opportunities for professional development.
• Oversee time and attendance reporting for all administrative staff.
• Oversee staff workload and responsibilities; create coverage plans.
• Review and approve SAP documents such as Shopping Carts, Non-payroll Cost Transfers, and on- line check requests.
• Oversee events for the department such as graduate orientation, prospective student visit weekend, annual student design day, alumni reception, and departmental safety orientation.
• Work closely with communications specialist to develop and/or maintain student-related social media accounts: Face Book, LinkedIn, Twitter, etc., as well as the website for the department.
• Champions the importance and value of a diverse, equitable, and inclusive work environment.

• Bachelor's Degree in Business, Finance, Accounting or other related field.
• Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
• Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Manager
Role/Level/Range: ATP/04/PD  
Starting Salary Range: [[$61,070-$83,900-$106,710]] 
Employee group: Full Time 
Schedule: Mon.-Fri. / 8:30AM-5:00PM 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Whiting School of Engineering  
Personnel area: Whiting School of Engineering 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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