Department Description: The mission of the University of San Diego Facilities Management Department is to efficiently operate, maintain, and support the development of quality facilities, grounds, and services, and at the same time to support our campus community, students, faculty, and staff. Through our efforts we support the university's commitment to pursuing truth, academic excellence, and the advancement of knowledge.
University Description: The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanitys urgent challenges.
Detailed Description: Reporting to the Assistant Vice President for Facilities Management (AVPFM), the Director of Planning, Design, and Construction (PDC) will lead the department. The Director is charged with providing strong leadership to a high-performing team and cultivating a culture of teamwork, transparency, and accountability. The Director provides: Supervision/management of new construction and renovation projects; Develops and manages special projects pertaining to university facilities; Reviews projects with requestor or end-users to identify and determine required scope of work; Prepares estimates and design and construction schedules for interior renovations; Prepares Requests for Proposals for various partners including architects, general contractors, subcontractors, consultants, engineers, vendors, and material testing firms; Prepares contract forms for bid packages and supervises the project throughout the entire duration of construction from concept/design through final completion and occupancy; Supervises the development of architectural and construction documents by consultants and in-house staff, including architectural, electrical, mechanical, and structural drawings and specifications for building interior renovations and new construction; Reviews and negotiates change order requests; Reviews product submittals and approvals; Reviews payment applications for accuracy; Leads the team in guiding all projects from initial concept to final completion. Duties and Responsibilities:
Meets with university personnel to determine user needs, program goals, etc.
Translates user needs and program goals to Senior Project Managers, Project Managers, and/or the Project Administrator for development of acceptable construction documents in accordance with current building codes, ADA regulations, USD design standards, USD's Energy Master Plan, and in consultation and close partnership with University Design, Building Maintenance and Grounds Operations, Environmental Health & Safety, and Sustainability.
Interviews architects, engineers, consultants, and contractors and assists in the determination and selection of successful bidders and subsequent contract award.
Verifies and documents existing site conditions prior to beginning design.
Estimates project costs to establish preliminary budgets for funding and project approval, including soft costs (design, permitting, consultants, etc.), hard costs (actual construction costs, i.e. general contractor, subcontractors, vendors, suppliers, etc.), allowances, contingency, and escalation due to inflation or other economic factors.
Supervises the production of drawings and specifications for all renovation and construction projects and verifies their accuracy.
Prepares request for proposals, contracts, and purchase orders.
Ensures approved design is within the approved budget.
Facilitates and conducts regularly recurring Stakeholder meetings and/or Owner/Architect/Contractor (OAC) meetings throughout the duration of the project(s) as needed
Work closely and manage inter-departmental coordination with other campus partners, i.e. Public Safety, University Design, Information Technology, Procurement, etc.
Supervises the projects, contracts, and purchase orders during construction.
Insures that all construction is done in accordance with current building, electrical, and mechanical codes, ADA codes, all applicable local, state, and federal regulations and/or standards, USD design standards, USD's Energy Master Plan, and in consultation and close partnership with University Design, Building Maintenance and Grounds Operations, Environmental Health & Safety, and Sustainability.
Prepares detailed milestone and duration schedules pertaining to design and construction and ensures that the projects are designed and constructed in accordance with approved schedules.
Negotiates change order requests.
Makes daily site visits to ensure construction is on schedule and per the approved design. Keeps developing and maintaining USD design standards and insures they are followed.
Develops and manages special projects pertaining to university facilities. Works in conjunction with the Assistant Vice President of Facilities Management to update the Capital Project Master Plan annually.
Maintains project budgets; Development of quality costs estimates and maintaining timely, ongoing, and accurate documentation are critical to this position. On-time, on-budget, on-scope are necessary for very tight project budgets.
Maintains high-level master schedule with all project schedules rolled into single master schedule to coordinate inter-dependencies and to inform campus leadership.
Prepare detailed cash flow projections for individual projects and/or collective cash flow projections for a series of combined projects.
Continues interaction and open communication with the user and stakeholders during construction to ensure required changes to be accomplished; May help spearhead and implement new construction management software and to ensure it is populated and maintained once it is fully functional.
Manage single project budgets up to approximately $100M for large capital projects.
Review standard departmental workflow policies and procedures in the spirit of continuous improvement; streamline processes where/when it makes sense to do so; implement construction document standardization, i.e. Bid documents, Request for Proposals, Insurance requirements, Contract administration, Submittals and Approvals, Billing and Payment procedures, Change Order management, Project Milestone and Duration Schedules, Site Logistics, Project Closeout, etc.
Assigns projects and other duties to the Senior Project Managers, Project Managers, and Project Administrator; projects may be assigned based on PM's prior experience or area of expertise, Requestor or Campus Department (Athletics, Residence Life, etc.), to expose PMs to new experience, to maintain an equal division of labor and workload among the PMs, etc.
Conducts weekly staff meetings with the Senior Project Managers, Project Managers, and Project Administrator to regularly review job status (budgets and schedules), to ensure project coverage in the event of absences (sick, vacation, leave of absence, etc.), proactively mitigate project risks, provide assistance and get further engaged when necessary to help ensure project success, foster a culture of teamwork, seek opportunities for cross-training for business continuity purposes and ongoing professional development, etc.
Keeps the Assistant Vice President of Facilities Management apprised of project schedules, cost details (actual vs. budget), key milestones, project risks, jobsite accidents or injuries, and/or any other pertinent information critical to the success of the project and departmental operations.
Facilitates recurring departmental report that is published weekly to key stakeholders across campus; ensure project updates are informative, accurate, and are regularly updated in a timely manner.
Insures document archive (physical & electronic) is actively maintained on an ongoing basis, is kept current and accurate at all times, and is coordinated with TMA.
Ensures all project managers regularly update the Facilities Condition Assessment and/or Deferred Maintenance logs on an ongoing basis to accurately reflect recently completed work
Consistently follow all safety and best-practices appropriate to the building and construction trades and in compliance with all rules and regulations established by USD, the City of San Diego, the County of San Diego, the State of California, Cal-OSHA, and all applicable federal agencies, i.e. Occupational Safety and Health Administration (OSHA), etc.
Follow established procedures for dealing with special hazards and promptly report any jobsite incidents, accidents, and/or injuries to Public Safety, the Director of Environmental Health and Safety, and the Assistant Vice President for Facilities Management. Initial notification should be made immediately via in-person, phone, text, etc. and followed-up by further report and/or documentation submitted in writing.
Maintains an awareness of the typical hazards of the workplace as well as special hazards that may be encountered at any university facility location such as biohazards, low-grade radiation, chemicals known to the State of California to cause cancer or birth defects, etc.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements: Minimum Qualifications:
Bachelors degree in architecture, engineering, construction management, or a related field is required.
A minimum of five (5) years' experience in construction project management in a commercial or institutional setting.
Minimum three (3) years supervisory experience.
Possess a valid drivers license and may be required to drive university vehicles; within first month of employment, must possess a valid California drivers license.
Masters degree in related field, LEED AP, Architect License, and/or Professional Engineer certification preferred.
Prior experience in institutional Master Planning, Conditional Use Permits (CUP), Public-Private Partnerships (P3), multi-year capital planning, Entitlements, Permitting, etc. is preferred.
Performance Expectations: Knowledge, Skills and Abilities
General knowledge of construction law.
General knowledge and understanding of University functions and objectives and be able to convert user concepts into construction documents.
Excellent verbal and written communication skills and demonstrated ability to communicate proactively and effectively. Ability to cultivate a culture of exceptional customer service.
General knowledge of current Uniform Building, Fire, and Mechanical Codes as well as the National Electric Code and ADA regulations.
Ability to maintain a professional working relationship with students, faculty, staff, and others (contractors, vendors, consultants, etc.)
Strict adherence to University policies and procedures. Ability to effectively supervise, instruct, and manage assigned employees.
Experience with and/or the aptitude to learn and proficiently use construction-related technology, i.e. AutoCAD, Building Information Modeling (BIM), Revit, Bluebeam, electronic document storage, electronic onsite project documentation, file-sharing software for plans, specifications, and other construction-related documents, etc.
Posting Salary: $11,550 - $12,550 per month; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The range provided in this job posting is the full range of the position grade and not necessarily reflective of actual compensation that may be offered or earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factors including departmental budget.
Special Application Instructions: Resume Required Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at firstname.lastname@example.org
Additional Details: Hours: 37.5 hours per week
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is committed to academic excellence, Catholic intellectual and social traditions, and providing a top-notch liberal arts education for scholars of all faiths. USD is located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean. The campus is renowned for its beauty, and features Spanish Renaissance-inspired architecture.