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Posted: 21-Dec-22
Location: Baltimore, Maryland
Salary: Open
Internal Number: 107043-en_US
The Johns Hopkins University (JHU) School of Medicine Centro SOL - Center for Health and Opportunities for Latinos - seeks an experienced Program Manager (Research Program Manager) who will provide operations oversight working closely with the Center's executive manager, in addition will work closely with the Center's co-directors and the research/program teams.
This part-time position supports program operations at Centro SOL. Centro SOL sits at the crossroads of research, academia and community with the mission to promote equity in health and opportunities for our communities in collaboration with Johns Hopkins and community partners. To achieve our mission, the Center's core areas of work are: Education, Research, Advocacy & Policy, and Community Outreach. The Center's values include compassionate service delivery, continuous learning, culturally appropriate community engagement and patient centeredness. Centro SOL's main office is located at the CCHR at the Johns Hopkins Bayview Campus and collaborates across all Johns Hopkins University Schools. The Center has grown in funding sources, partners and is seeking a program manager to ensure efficiency of programming and operations to streamline strategic processes.
The range of duties includes but is not limited to: purchasing/vendors management; volunteer coordination; staff and partners engagement; content and data management; annual reports and summaries planning and development; standard operating procedures development; event planning and monitoring; communications support; performance report development and update; grant writing support.
Specific Duties & Responsibilities
- Coordinate meetings to provide operational updates, report on any operational issues, and make recommendations for resolutions.
- Assist with building standard operating procedures.
- Assist with developing curriculum and training materials for volunteers and students/trainees as needed.
- Support staff, volunteer and contractor engagement (i.e., onboarding coordination, job postings, lab meetings, appreciation practices).
- Provide organizational support for staff and volunteers to support social media and online presence.
- Support annual grant, planning, events goalsetting at organizational level that can roll down to staff-level and program goals.
- Liaise with community partners to improve services and referral processes.
- Provide oversight for coordination and supervision of volunteers/fellows, including onboarding and engagement.
- Develop report volunteer impact.
- Represent research/program activities in various outreach and engagement forums.
- Provide ad hoc interpretation (if credentialed to do so).
- Conduct independent literature searches and compile studies progress to support grant management.
- Collaborate with the center's senior research coordinators to develop annual report and projects' information is up to date.
- Coordinate website updates i.e., projects, team, org chart, resources.
- Prepare dissemination materials (ppts, documents, reports, newsletter) for relevant agencies (e.g., funders, IRB, scientific team, key stakeholders, community advisory board/s) and other forums for dissemination of interim or final study results.
- Support event leads and support staff in establishing event planning milestones and tracking progress.
- Capture and report on data related to events / outreach.
- Serve as event lead for Career Fair.
- Develop annual report and ensure its updated on the website.
- Oversee monthly updates of the blog with various monthly volunteers.
- Build a tracking system for services provided to community members and partners.
- Represent the executive director in key meetings.
- Oversee vendors/contractor's setup monitoring invoicing and payments.
- Monitor purchases including not limited to online purchases, reimbursement requests, supplies and printed materials, transportation.
- Support research services including petty cash requests, purchases of gift cards when needed.
- Other duties as assigned.
Minimum Qualifications
- Masters in a related field (e.g., MBA)
- Five years related experience.
- Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
Experience
- Five years related program and/or research management experience in an academic, government or non-profit industry environment.
- Demonstrated supervisory or lead responsibilities.
- Sensitivity to working with immigrant communities.
- Extensive experience with policies and procedures.
- Extensive experience with program planning, fundraising, and team development.
- Must be familiar with MS Access and MS Excel.
- Special Knowledge, Skills, or Abilities/Competencies.
- Excellent organizational skills required.
- Excellent attention to detail skills required.
- Ability to manage multiple and competing priorities.
- Knowledge of research and program management practices and principles required.
- Ability to understand financial management of program budgets.
- Must have excellent time management skills.
- Must have excellent oral and written communication skills.
- Ability to work in a team and demonstrated interpersonal skills.
- Knowledge of basic statistics.
- Supervisory responsibility (indicate the number and type of persons supervised by incumbent)
- Volunteers, interns.
Preferred Qualifications
- Fluency is Spanish language.
- Extensive program management experience.
Classified Title: Progam Manager
Role/Level/Range: ACRP/04/ME
Starting Salary Range: $62,780-$86,390-$110,010 Annually (Commensurate with Experience)
Employee group: Part-time
Schedule: M-F (20 hours per week)
Exempt Status: Exempt
Location: Johns Hopkins Bayview
Department name: SOM Ped General Pediatrics
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
*JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
