Associate Director, Regional, Student and Young Alumni Programs
Johns Hopkins University
Location: Baltimore, Maryland
Internal Number: 107134-en_US
The Associate Director of Regional, Student and Young Alumni Programs (RSYAP) is a key member of the Office of Alumni Relations team. This position manages engagement opportunities and relationship building for current undergraduate students and Homewood undergraduate young alumni (2013-2022). The Associate Director has three primary focus areas: 1) engage and steward young alumni, 2) create connections between young alumni and current undergraduate students, and 3) build awareness of alumni programs for current undergraduates. Johns Hopkins University has just over 11,000 undergraduate alumni that have graduated within the past ten years. Programs for undergraduate students and undergraduate young alumni support a successful transition into the alumni community. For over a decade, these programs have introduced current students to alumni initiatives, fostered young alumni networks in cities across the country, and built mutually beneficial connections between the two groups. These early engagement programs help drive our students' identities as members of the Johns Hopkins alumni community and cultivate a pipeline of lifelong alumni supporters and leaders.
The Associate Director reports to the Senior Associate Director of the Regional, Student, and Young Alumni Programs team, and serves as an integral part of the Office of Alumni Relations team. This position represents the university at various functions to a constituency that includes: alumni, students, parents, prospective students, and friends of the university. This position helps to fulfill the priorities, goals, and recommendations outlined in the 2020-2025 Alumni Engagement Strategic Plan.
A.Deepen current students' connections to the alumni community, charting clear pathways through which they will identify with – and as–engaged alumni (35%)
Serve as the Advisor to the Alumni Student Ambassadors (ASA), a group of approximately 30 undergraduate students charged with driving connections between current students and alumni; specifically oversee Hopkins Gives Back year-round programming (e.g. Thankful Thursdays, Pics for Professors, etc.). Manage ASA staffing requests from all Development and Alumni Relations partners. Work closely with the ASA student Director.
Demonstrate continued collaboration between ASA and the Hopkins Fund Student Philanthropy group; initiate joint training, meetings, campus-wide messaging, and additional data and idea sharing.
Through strong and efficient management of logistics, communications, and production, serve as a project manager for annual initiatives with Student Affairs: welcome/farewell events, summer Student Sendoffs, Hoptoberfest, Lighting of the Quads, Senior Socials, Student and Alumni Mixers, etc. Partner with other Associate Directors and Sr. Coordinator for execution and organization for said programs.
Develop strong relationships with student-centered campus partners including Life Design Lab, Student Involvement, Parent Programs, Undergraduate Admissions, Multicultural Affairs, Athletics, and Center for Social Concern, among others.
Manage data collection efforts for graduating seniors and young alumni; initiate campaigns to update contact information and student organization affiliations to improve the accuracy of data.
Serve as the first point of contact for individual students and student organizations wishing to connect and network with alumni, including the promotion of OneHop and additional platforms to the student body.
Facilitate an on-campus student and alumni meetup series, one that would allow current students to meet and hear about the experiences of local graduates in the area. Offer throughout the Maryland/DC area targeting various JHU campuses throughout the year.
Furthermore, explore frequent on-campus opportunities for students and local young alumni to network with one another in casual settings.
B.Identify and develop future young alumni leaders, establishing a diverse and inclusive pipeline that will cultivate and support increased alumni giving to the university (35%)
Identify and evaluate potential volunteers through personal visits and engagement in the Baltimore/DC area; conduct a minimum of 10 on-site and off-site (or remote) student/young alumni meetings and visits per month to meet a goal of 75 visits per year.
Work with the Office of Annual Giving, Office of Development Research, Office of Leadership Programs, and individual schools to identify and cultivate new leads, and to assist with stewardship of existing donors, when appropriate. Serve as a primary or secondary relationship manager for key volunteer leaders within the Baltimore/DC area.
Develop, deploy, and promote programs that support the alumni engagement strategic plan. This includes both creating new initiatives and evaluating existing ones to determine opportunities to add to, strengthen, or replace programs. This could include an increase in young alumni activities and student-centered efforts.
Represent Johns Hopkins University through frequent and varied interactions with key alumni leaders, university leadership, donors, faculty, and current students.
Develop a comprehensive understanding of the programs, volunteer opportunities, and university initiatives to develop speaking points for alumni events and individual visits.
C.Committee Oversight and Campus Partnerships (30%)
Serve as the staff liaison to Alumni Council committees or task forces as appropriate; assist council members with the execution of their strategic initiatives (e.g. Ring Program, Journal Article Club, Welcome/Graduation gifts, etc.).
Proactively collaborate and create partnerships with campus partners at the various divisions to build relationships with the likes of Student Affairs, Student Government Association, and Student Councils at each division, to further pathways for alumni to engage with the school.
Participate in regular meetings to share information on alumni programming and look for opportunities to collaborate with our Homewood divisions (KSAS & WSE). Ensure our partners are aware of the engagement opportunities and have a pathway to sharing prospects for speaking and furthering volunteer leadership development.
Serve as the Office of Alumni Relations' liaison to selected campus offices to include Undergraduate Admissions and Parent Programs; providing support for the Hopkins Admissions Recruiting Council (HARC) and Admitted Student Receptions. This includes serving on task forces, and search committees, attending regular meetings, and collaborating on programs and co-sponsorships as appropriate.
Three years related experience.
Additional experience in alumni relations, student affairs, event production and management, fundraising, volunteer management, or donor relations is preferred.
The successful candidate will possess the ability to 1) manage multiple projects with critical attention to detail, 2) both manage and speak at events in a calm and professional manner, 3) oversee the set-up of events including the management of vendors and troubleshooting of barriers to success, 4) collaborate on marketing and promotional pieces to include the gathering of stories for magazine and web content and writing and design of web pages and event invitations, 5) develop a thorough understanding of the Development and Alumni Relations database system known as ALADIN; specifically running queries and reports, 6) develop a proficient understanding of the Relationship Management module and add meaningful data to alumni profiles, 7) staff regional chapter events, Alumni Leadership Weekend, Homecoming/Reunion and Young Alumni Weekend activities as necessary, 8) execute other special projects and tasks as assigned by supervisor.
The successful candidate must have the ability to travel locally, typically 1-2 nights per month.
The successful candidate must be able to utilize computers for word processing, mail merging, maintaining lists, updating database records, and producing various reports.
It is imperative that all team members present themselves with professionalism and exercise good judgment, diplomacy, and discretion with diverse populations and situations. Team members must have the ability to take initiative and function independently and as part of a team as well as work in a fast-paced, creative and deadline-oriented environment.
All applicants are expected to uphold the university's core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.
Classified Title: Alumni Relations Officer Working Title: Associate Director, Regional, Student and Young Alumni Programs Role/Level/Range: ATP/04/PD Starting Salary Range: $61,070 - Midpoint: $83,900 - Maximum: $106,710 Employee group: Full Time Schedule: Monday-Friday 8:30 am - 5:00 pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001651-Alumni Relations Personnel area: University Administration
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.